Office Coordinator

Company Description

The Office Coordinator will support the Facilities team in providing general front desk administration and support building operations. You will work alongside the Office Manager, other Office Coordinators, and with all levels of the organization to deliver the Red Bull office experience.

Job Description

CLERICAL DUTIES

Maintain and update Front Desk policies and procedures for our (3) Santa Monica campus buildings (SAMO).

Daily duties include greet visitors, maintain office supplies inventories, manage incoming and outgoing packages and mail.

Coordinate with the Security team to ensure all guests/visitors check in at the main reception and remain there until their host comes to greet them at reception.

Maintain and update Vendor Lists each quarter.

Upkeep and order supplies, snacks, and product for all three SAMO buildings.

Help on-board new Red Bull employees with parking passes, name plates, and seating.

Update and administer all three SAMO buildings email distribution lists and seating chart.

BUILDING MAINTENANCE LOGISTICS

Create workorders for our third-party vendors. Coordinate with our janitorial day porters at the SAMO campus to ensure the SAMO buildings conform to our esthetic standards. The Office Coordinator team members rotate between the 3 buildings of the SAMO campus.

Work with building engineer and Facilities personnel to communicate work orders and repairs needed while tasks and urgent items receive appropriate priority.

Initial point of contact at SAMO for select vendors including but not limited to: Janitorial, Security, Engineering, Valet, etc.

Process vendor invoices relating to various vendors including but not limited to: office supplies, event staffing, and vendor services invoices

CAMPUS EVENTS

Serve as initial point of contact at SAMO to schedule events. Ensure that event forms are on-file and properly filled out. Ensure necessary third-party support vendors adequately staff the event.

Support execution of annual fire drill – ensuring that the SAMO emergency contacts are up to date.

FACILITIES PARTNERSHIP

Alert department management of any deficiencies or shortfalls to ensure a correction.

Serve as ambassador and supporter of our employee Café operations.

Promote the continued efforts to establish Camp Stewart Café as the preferred provider of catered lunches and events.

Qualifications

Strong sense of responsibility, ownership, and excellent attention to detail.

Ability to identify and complete action items and assigned tasks.

Intermediate Microsoft Word, Excel, Outlook, and PowerPoint skills.

Routinely handle numerous and frequent incoming correspondence, chat, and e-mail messages.

Excellent problem-solving and multi-tasking skills.

Manage multiple projects simultaneously and in a fast-paced environment.

Adopt Standard Operating Procedures.

Calendar management and meeting logistics.

Ability to work independently and proactively.

Additional Information

The base salary range for this position is $50,350 to $55,650 + cash incentives Actual salary offer may vary based on work experience. The base pay range is subject to change and may be modified in the future.

Our current Benefits include:

Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO &amp Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.