Executive Administrative Assistant
Apply Here Job Description :
Date: Mar 5, 2024
Location: Centennial, COLORADO, US, 80112
Company: United Launch Alliance
Requisition ID: 71
Location: ULA – Denver
Relocation: Yes- Relocation may be available
Travel Requirements: None/Infrequent
At ULA, success comes through the efforts of a strong, united team.
Thanks for your interest in United Launch Alliance, the worlds most experienced and reliable space launch company! Successfully launching more than 155 consecutive missions with 100% mission success doesnt happen by accident. Its a testament to the commitment and dedication of our team of rocket scientists and support employees combined with the systems and processes we use to pull them together. As a ULA employee, youll have the opportunity to grow in your career while working in a team-oriented culture that combines technology, innovation, ingenuity and a commitment to the extraordinary. Whether you are in college just launching your career, or, have experience and want to come work with the best rocket team in the world, our unshakable unity yields stronger solutions and better results as we carry out our mission to save lives, explore the universe, and connect the world. Our team is excited to meet you!
Job Overview & Responsibilities
An Executive Administrative Assistant is needed to support the Vice President, Kuiper Program, and Vice President, Engineering. This position is co-located with the executive management team and will routinely interact with senior-level executives, external customers, and vendors. We seek mission-oriented candidates who possess initiative, good judgment, and discretion for every task and the ability to handle multiple priorities simultaneously.
Job responsibilities will include:
- Provide support to the Engineering team to include new employee onboarding and document processing, assisting with staffing analysis metrics for C-Suite reviews, and organizing the newly formed training program scheduling and certification attendance records.
- Support the Kuiper Program Office with management of both internal and external programmatic reviews occurring at local locations as well as customer sites.
- Provide project coordination support as directed, to include data collection and management, assisting with project development for various departments, and utilization of tools, such as PowerPoint and Excel, to support material development.
- Assist other departments with cross-enterprise projects, to include supporting the Human Resources team with coordination of enterprise personnel awards.
- Manage complex scheduling and maintain executive calendars, to include maximizing executives time by anticipating and reconciling schedule conflicts.
- Organize regular cadence of business reviews at the executive level and manage meeting materials.
- Make travel arrangements and logistics to include flights, car rental, and hotel for domestic and international travel.
- Coordinate on and offsite meetings, including meeting notices, meeting rooms, visitor forms/badging, required catering, parking spaces, etc.
- Prepare and reconcile expense reports.
- Prepare Federal Express packages, faxing, scanning, and sorting mail.
- Excellent knowledge of Microsoft Office including: Outlook, PowerPoint, Teams, and Microsoft Word.
- Manage corporate files and record retention needs.
- Provide administrative support as directed.
- Assist with special projects as needed.
Required Education
High School/GED
Required Years of Experience
Minimum of 6 years of related work experience
Basic Qualifications
- Previous experience supporting senior-level executive(s).
- Experience with project coordination.
- Must be flexible, positive, proactive, and detail-oriented.
- Proven ability to maintain customer and corporate confidentiality.
- Experience managing multiple priorities, prioritizing, and meeting deadlines.
- Must have Microsoft Office experience and be proficient with Word, Excel, PowerPoint, and Outlook.
- Ability to work in office a minimum of 4 days a week at ULAs Centennial location.
Preferred Qualifications
- Exposure to working in the Aerospace Industry.
- Proven experience supporting C-Suite Executives.
- Experience setting up and preparing Teams/WebEx/video conferencing for meetings.
Summary Salary Range (for ULA – Denver only): $66,131.00 – $103,250.00
Please note that the salary information shown above is a general guideline only. Salaries are based upon a candidates experience and qualifications, as well as internal equity, market and business considerations. Employees may be eligible for a discretionary annual bonus in addition to base pay.
What makes ULA different?
Because we understand launch success comes through the collective efforts of a team, we seek the best to join us. We value ethics, ingenuity, diversity and professional development for employees at all levels.
We offer our employees competitive pay and benefits including:
- 401(k) match plus an additional employer contribution
- Discretionary annual incentive bonus for eligible employees
- Generous paid time off
- Flexible work environments
Additionally, most salaried ULA team members work a 9/80 schedule, meaning they enjoy every other Friday off.
Benefits and work schedules may vary for union-represented hourly positions and are described in the applicable collective bargaining agreement.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Security Clearance / International Traffic In Arms Regulations (ITAR). This position requires use of information which is subject to the International Traffic In Arms Regulations (ITAR). Therefore, all applicants must be U.S. Persons as defined in ITAR 22 CFR 120.62 (e.g., U.S. Citizen, Lawful Permanent Resident (Green Card holder) or protected individual. See 8 U.S.C. 1101(a)(20) and 8 U.S.C. 1324b(a)(3) for additional information).
ULA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity, national origin, disability, protected veteran status or any other categories protected by law.
ULA is a participant in the federal E-Verify Program. Posters in PDF format pertaining to this program can be accessed by clicking on the links identified below. E-Verify Participation poster (English / Spanish) and Right to Work Poster (English / Spanish).
Nearest Major Market:
Denver
