Executive Administrative Assistant

Johnson &amp Johnson is recruiting for an Executive Administrative Assistant in Raritan, NJ.

Per our J&ampJ Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

At Johnson &amp Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

The Executive Administrative Assistant supports the VP, Global Medial Affairs Cardiopulmonary and Medical Adoption as well as the Sr Director Strategy and Execution in numerous diversified areas and activities. The Executive Administrative Assistant performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive and Sr. Director. Key focus areas include managing complex and ever-changing calendars scheduling global meetings, events and activities developing business reports and managing global travel and expenses. Also includes partnering with all assistants across Global Medical Affairs and the Global Commercial Strategy organization to share best practices and ensure a smooth running and efficient organization.

Principal Duties and Responsibilities

• Process all communications, including phone calls, email, correspondence, memos, meeting minutes, and mail.

• Prepares agendas and materials for executive meetings.

• Establishes and maintains support systems for structuring priorities necessary to the Executive.

• Assist in managing the executives schedule to include scheduling meetings and appointments.

• Coordinates and assists in developing associated business reports and prepares presentations.

• Organizes files, performs data entry and analyses data, and maintains accurate records.

• Handles confidential matters requiring discretion and judgment.

• Acts as liaison with other departments and outside agencies, including senior level management.

• Administrative and project-based support

• Pro-actively managing calendars, travel/logistics and email inboxes

• Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc.

• Updating contact and stakeholder databases

• Responding to external and internal enquiries

• Co-ordinating Team Projects as and when required

• Expense and budget management

• Support &amp collaborate with GMAF Communication Lead

• Support &amp collaborate with GMAF HR Lead

Qualifications

• Minimum of a High School Diploma is required

• Minimum of 6 years of professional, related work experience required

• Experience in an administrative role at executive level is required

• Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint is required

• Prior experience with budget &amp travel processing platforms is a plus (Concur, CTO…)

• This role may require up to 10% travel

The base pay range for this position is $59,850 to $96,600.

This job posting is anticipated to close on May 15, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation – up to 120 hours per calendar year
• Sick time – up to 40 hours per calendar year for employees who reside in the State of Washington – up to 56 hours per calendar year
• Holiday pay, including Floating Holidays – up to 13 days per calendar year
• Work, Personal and Family Time – up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: – https://www.careers.jnj.com/employee-benefits

Johnson &amp Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .