Administrative Support Worker, General Offices
Apply Here Job Description :
Department
Office Services
Position Category Temporary/Part-time
About CCRI The Community College of Rhode Island is the state’s only public comprehensive associate degree-granting institution. We provide affordable open access to higher education at locations throughout the state. Our primary mission is to offer recent high school graduates and returning adults the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth through an array of academic, career and lifelong learning programs.
At CCRI, we are committed to building an inclusive and diverse campus community. We strive to hire and retain culturally competent faculty and staff members who reflect the demographics of our state and our increasingly diverse student population.
We believe that our diversity is our strength. We celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.
We are OneCCRI, working together to prepare learners to achieve their highest potential.
To learn about what employees value at CCRI and what it means to work here, please read about our Guiding Principles and watch videos of our employees doing what they do best: https://ccri.edu/hr/current_employees/culture/guidingprinciples.html
Job Summary To provide a full range of clerical support as needed in any one department.
Duties and Responsibilities As required by assigned supervisor, perform a full range of office duties that may include the following:
- Compose routine correspondence
- Order books and supplies, prepare requisitions
- Type, prepare and proofread documents including MS Word Docs and Excel spreadsheets
- Enter data into computer systems using institutional data standards and download reports
- File records and correspondence. Maintain information so that it can be retrieved efficiently
- Scan images and store documents
- Update records and files
- Compile reports
- Distribute mail and forward email
- Prepare mass mailings and e-mailings
- Schedule and coordinate meetings and appointments
- Make travel arrangements
- Perform searches and obtain information from the internet, update and recommend enhancements for area web pages
- Serve as first point of contact for customers, screen telephone and personal callers, respond to voice mail and email messages
- Assist in arranging support services such as tutoring and transportation
- Attend periodic trainings and meetings as necessary
- Develop and maintain a broad knowledge of campus programs, policies and procedures in order to serve as an effective resource
- Perform related work as required.
Minimum Requirements
- High School diploma or equivalency required, supplemented with courses in Office Technology or similar.
- At least one year of office experience required, preferably in higher education.
- A working knowledge of general office practices is essential.
- Excellent typing, data entry and word processing skills are required.
- Excellent communication and interpersonal skills together with a strong teamwork commitment are required.
- The ability to establish and maintain effective working relationships with faculty, staff, students and/or the public is required.
- Must be able to pay conscientious attention to detail and handle multiple priorities.
- Demonstrated technical proficiency with MS Word, (including Mail Merge), Excel and the internet is required.
- Demonstrated technical proficiency with PowerPoint, and Outlook is preferred.
- Demonstrated technical proficiency with publishing software is preferred.
- Demonstrated technical proficiency with Banner and Discover is preferred.
- Knowledge of FERPA (Family Educational Rights and Privacy Act) is preferred.
- Those with bilingual abilities are encouraged to apply.
Competencies
Reports To Dean, Director or Department Chair
Campus Location All Campuses
Full-time/Part-time Part-Time
Shift, Days, and Additional Work Schedule Information Varies
Work Schedule Varies
Benefits No
Salary/Hourly Rate
Additional Salary Information
Licenses, Tools and Equipment
- Various office equipment which may include computers, typewriters, telephones, copy machines, calculators, fax machines, etc.
- Must have access to and use of own transportation.
Environmental Conditions This position is not substantially exposed to environmental conditions.
Desired Start Date Varies
Position End Date (if temporary or grant) Last Date For Apply: 2024-07-09 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here
