Administrative Assistant I

Pay Grade/Pay Range: Minimum: $16.63 – Midpoint: $19.95 (Hourly N3)

Department/Organization: 214271 – Mechanical Engineering

Normal Work Schedule: Monday – Friday 8:00am to 4:45pm

Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Provides administrative and operational support for the Mechanical Engineering department. Oversees general office, administrative, and secretarial duties with some variety and complexity. Coordinates the Dept. Head’s calendar. Schedules faculty meetings, prospective student visits, faculty candidate itineraries, advisory board meetings, etc. Performs course and room scheduling. Works with a variety of software to assist with course/curricular materials related to ME programs. Organizes departmental events. Processes purchasing paperwork for academic programs. Serves as a back-up for other departmental support staff.

Required Minimum Qualifications: High school diploma or GED or higher.

Skills and Knowledge: Knowledge in the usage of personal computers and standard software application software (Outlook, Word, Excel, PowerPoint). Good organizational, communication, and public relations skills.

Preferred Qualifications: Previous experience with UA operating software programs, including Banner and Concur, and knowledge of UAs financial and purchasing policies and procedures. Experience with budgetary and purchasing responsibilities, which includes reconciling credit card statements in Concur and processing purchase orders in buyBAMA.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.