SECRETARY I

Recruitment Information

Recruitment Number 24-0223

THIS JOB POSTING WILL REMAIN OPEN UNTIL 25 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

Salary: $3,449 to $4,364 per month (SR-12, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicants qualifications, and other relevant factors.

Duties Summary

This position is located at the Hawaii State Hospital (HSH) Branch, in the Clinical Services Section, Psychiatry Services Unit. The function of this organizational unit is to provide direct clinical psychiatric services in the form of assessment, management, and treatment for Adult Mental Health Division (AMHD) consumers, primarily within the setting of HSH.

The primary purpose of this position is to provide secretarial and clerical services to the HSH Psychiatry Chief and the staff in the unit.

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the States hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations.

A Secretary speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.

Minimum Qualification Requirements

To qualify, applicants must meet all of the following requirements:

Legal Authorization To Work Requirement:
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Specialized Experience: One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience below, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist maintaining a system of files making travel arrangements composing correspondence obtaining and presenting information from files routing correspondence reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors maintaining a log of pending work etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.).

General Experience: Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic and the ability to read and understand oral and written instructions and speak and write simply and directly.

Substitutions Allowed: Relevant substitutions as described in the complete Minimum Qualification Requirements, will apply.

Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute , with or without reasonable accommodation.

Shorthand/Dictation Skill: Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation.

Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum keyboarding/computer shorthand and/or dictation skill as noted above may result in corrective action, including the removal of your name from the list of eligibles for employment consideration.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

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Other Information

The State of Hawaii complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.