Office & Administrative Specialist Intermediate

Ensuring every child receives a quality education, no matter their race or zip code. The Minnesota Department of Education serves a wide and diverse range of groups: K-12 students and their families young children participating in a variety of early learning programs including Head Start and Early Childhood Family Education adult learners participating in adult education programs including GED and citizenship programs school districts charter schools teachers libraries and librarians.

MDE values:
Collaboration : Partner and serve for the greater good.
Leadership : Take ownership and responsibility.
Equity : Innovate for justice, fairness and inclusion.

Working Title: Office &amp Administrative Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Education Department

• Who May Apply : Open to all qualified job seekers
• Date Posted : 05/06/2024
• Closing Date : 05/28/2024
• Bid Open : 05/06/2024
• Bid Close : 05/13/2024
• Hiring Agency/Seniority Unit : Education Department / MDE-Exc Res Acd-AFSCME
• Division/Unit : Education-St Paul / Sp Ed Interagency Partnerships
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday – Friday
• Travel Required : No
• Salary Range: $19.57 – $25.95 / hourly $40,862 – $54,183 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 – Clerical/AFSCME
• Work Area : Special Education Division
• FLSA Status : Nonexempt
• Telework Eligible : Yes – Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
• Work Location : Minneapolis
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.

• This posting is hiring for 2 position.

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

As an Office &amp Administrative Specialist Intermediate in the Special Education Division, you will:

• Provide division wide administrative support for management and staff in the Special Education Division
• Provide administrative support for professional staff funded in the Special Education Division
• Develop and process fiscal forms and maintain databases for numerous projects in the Special Education Division
• Provide creative and graphic skills for requested division and individual staff projects.

Minimum Qualifications

Customer service skills sufficient to:

• Convey complicated information in an understandable manner as an expert resource for outside agencies and individuals
• Provide guidance to other employees on handling difficult or complex problems and resolving escalated complaints or disputes and
• Provide effective general and specialized office support on the phone, in person and online (this requires common courtesy, tact, interest in problem solving, empathy, and the ability to organize ideas logically)

Demonstrated skills and abilities using computer software programs and word processing performance with Microsoft Office Suite (including Word, Excel, Access, PowerPoint), Microsoft Publisher, Adobe Acrobat Professional, Content Management and System Web Interface, Microsoft Office or other email systems sufficient to provide the needed administrative support, and to design efficient work processes and systems.

Data entry performance and data management skills sufficient to respond to requests for information and data, interpreting data, detecting data inconsistencies and resolving associated problems.

Typing/keyboarding skills sufficient to create, edit, and revise communications, documents, reports, training materials, etc.

Preferred Qualifications

Work independently and resolve routine problems.

Review documents for accuracy and identify discrepancies.

Advanced proficiency in Microsoft Office Suite.

Strong organizational skills &amp attention to detail.

Ability to clearly explain standards, policies, and procedures to internal and external stakeholders.

Experience in providing administrative support to senior management.

Experience updating website content.

Experience with general accounting.

Experience Collaborating in a team environment.

Ability to manage schedules to complete responsibilities in a timely manner with limited supervision.

Ability to maintain protected data as classified.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Kate Elling at katherine.elling@state.mn.us or 651-582-8558.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kate Elling at katherine.elling@state.mn.us.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.