Marketing Administrative Assistant (BLANK AST 3)

The Marketing Administrative Assistant provides professional-level administrative support to the Marketing team and its director, under minimal supervision. Coordinates sponsored events and supports marketing programs and activities that serve to enhance the institutional reputation and advance the health system’s position in the marketplace. Utilizes and demonstrates a high level of sensitivity and confidentiality, using sound judgment and discretion in representing the department. Uses excellent communication skills and experience, including the ability to use interpersonal, verbal, and written skills in order to deal effectively and patiently with people from diverse backgrounds and cultures.

Apply By Date

3/28/2024

Minimum Qualifications

• Experience providing administrative support in a professional office environment
• Advanced proficiency with all MS Office applications, including MS Word, PowerPoint, and Excel. Ability to prepare properly formatted documents, including a wide variety of text documents, PowerPoint presentations and business graphics
• Ability to learn new computer software and new tasks quickly, to remain flexible, adapt to constantly changing priorities or assignments
• Ability to support department staff in person and using web-based virtual communication platforms
• Excellent oral communication skills: Ability to interact effectively, courteously, and cooperatively with tact and diplomacy with a wide range of individuals, including faculty/physicians and staff business professionals news reporters patients consumers and vendors
• Strong project management skills, including ability to plan, establish objectives, procedures, and standards, implement, and evaluate outcomes
• Excellent organizational skills and time management skills to coordinate the many details of multiple projects simultaneously, prioritize work independently, manage and meet multiple deadlines, work quickly and with minimal supervision, showing independent judgment, accuracy, and initiative
• Experience writing clear and concise business communications, with accurate spelling, grammar, and punctuation
• Ability to work well independently, as well as part of a collaborative team to accomplish multiple, high-priority tasks
• Exceptional customer-service skills including problem-solving, cooperative language, empathy, flexibility, and the ability to work with clients and staff within the department for quick and effective responses and problem resolution as they arise
• Ability to interpret UC Davis policy and procedures, laws and regulations pertaining to patient privacy rights, copyrights, and public information

Preferred Qualifications

• Experience with UC Davis Health
• Knowledge of and experience with the broad spectrum of marketing tools and techniques, including advertising and collateral production, media placement, direct mail, and event management
• Knowledge of health care operations
• Knowledge of and experience with trafficking of advertisements across multiple media

Department Description

The Department of Public Affairs and Marketing plans, manages, and implements strategic communications (such as news services, public relations, marketing, internal and external communications) for UC Davis Health. Communications are aimed at a wide range of key constituencies, such as the news media, UC administration, UC Davis faculty, staff, and students, government/regulatory leaders, external physicians, business leaders, patients and health care consumers, and the general public.

Position Information

• Salary or Pay Range: $27.34 -$39.18
• Salary Frequency: Hourly
• Salary Grade: 108
• Payroll Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08
• Location: Broadway Building
• Union Representation: CX
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining units employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family &amp Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer &amp Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-DF