Executive Aide

Working Title: Executive Aide
Job Class: Executive Aide
Agency: Public Utilities Commission

• Who May Apply : Open to all qualified job seekers
• Date Posted : 03/02/2024
• Closing Date : 03/18/2024
• Hiring Agency/Seniority Unit : Public Utilities Commission / Managerial
• Division/Unit : Public Utilities Commission / Executive Secretary
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday – Friday
• Travel Required : No
• Salary Range: $30.78 – $44.89 / hourly $64,268 – $93,730 / annually
• Classified Status : Unclassified
• Bargaining Unit/Union : 220/Managerial
• FLSA Status : Exempt – Executive
• Telework Eligible : Yes – see comments
• Designated in Connect 700 Program for Applicants with Disabilities: No

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

This position provides executive support to Executive Leadership at the Public Utility Commission, including the Commissioners, Executive Secretary, General Counsel, and Assistant Executive Secretary to assist them in fulfilling their responsibilities by providing administrative support relating to management of the Commission and interaction with the Commission’s clients. Additionally, the position supports weekly hybrid public-facing meetings and hearings held by the Commission.

This will be a hybrid position which will require a minimum of 2 days per week at the PUC office in St. Paul, MN.

Job Duties:

• Manage appointment calendar for the Commissioners for effective time management to ensure that meetings are adequately scheduled so that issues can be discussed and resolved.
• Coordinate and manage business travel requests for Commissioners and Agency staff.
• Provide effective secretarial and administrative aid to Commissioners so that administrative tasks are addressed without their direct involvement.
• Ensure that inquiries and needs from the Governor’s office, Legislature and Commission stakeholders are acted on and replied to promptly and accurately with information and assistance from the agency.
• Work with utility companies, government agencies, and outside parties to ensure that adequate relevant documents are received for Commissioners.
• Conduct research so that accurate and concise issue analysis is available to make best use of the Commissioners’ time. Areas of research include all aspects of commission decisions, operations and policies, and utility issues.
• Assist Commissioners in their capacities as executive officers and/or members of national or regional associations.
• Manage the Commissioner’s docket-related information needs so that commissioners and agency staff can easily access relevant documents.
• Provide high-level support in coordinating, hosting, and monitoring highly visible and complex public weekly meetings and hearings held by the Commission.

Minimum Qualifications

• Three (3) years of experience as an executive administrative assistant or office manager interacting with chief executive officers and senior managers.
• Experience handling travel arrangements.
• Computer skills such as knowledge of Microsoft Word, Power Point, and Excel, Internet search tools and databases.

Minimum qualifications assessed at interview:

• Ability to work independently, taking initiative and being proactive at all times.
• Excellent written and verbal communication skills
• Strong managerial and organizational skills ability to follow-up on tasks and projects with appropriate administrators and staff.
• Ability to handle confidential information in an appropriate manner.
• Ability to organize time and diverse tasks, write clearly, conduct meetings, set and meet deadlines.

Preferred Qualifications

• Associates degree or higher in Administrative Services, Business or a related field.
• Experience working with people of diverse backgrounds and marginalized communities.
• Previous executive support experience requiring knowledge of legislative laws, rules, and procedures.
• Knowledge of web content management and digital solutions programs for public meetings (Granicus, Trumba, WebEx, etc.).
• Experience in providing executive support to a board or multi-member governing body.

Additional Requirements

This position requires successful completion of a background and reference check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Morgan Stafford at morgan.stafford@state.mn.us or 651-201-2208.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Morgan Stafford at morgan.stafford@state.mn.us.

About the Public Utilities Commission

The Commission’s mission is to create and maintain a regulatory environment that ensures safe, adequate and efficient utility services at fair, reasonable rates consistent with State telecommunications and energy policies.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.