Executive Administrative Assistant

Job Description

Work Arrangement

This role is categorized as hybrid. This means the successful candidate is expected to report to GM Global Technical Center in Warren, Michigan, three times per week, at minimum.

The Role

This executive administrative assistant provides administrative support to the Global HR Organization – and leaders within the Total Rewards and Employee Relations team. The role will include a variety of tasks such as presentation creation, travel arrangements, calendaring, and scheduling. Position requires a high degree of discretion, accuracy, and coordination.

What You’ll Do

• Assignments are broad, complex, and varied in nature.

• Handle all external customers – degree of internal vs external impact

• Generate solutions to non-routine problems of a more moderate scope and complexity

• Conserve managers time by assuming administrative details.

• Coordinate a system for managing office routine.

• Expedite handling of correspondence, global mail requests and phone calls

• Prepare written reports, correspondence etc.

• Gather and analyze routine data.

• Maintain regular contact with others outside the team.

• Complete various assignments as requested with minimal supervision.

• Maintain records, confidential files, and GM specific reports.

• Schedule complex meetings and maintain multiple calendars.

• Continuously look for ways to improve efficiencies of day-to-day tasks.

• Support travel arrangements, Visa, Passport, and associated expenses

• Invoicing for department related purchases

• Knowledge of and ability to assist with IT, Cell phone, Phone, MML, Webex, Microsoft Teams and other Telepresence systems

• Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures.

• Make discriminating decisions regarding the distribution and flow of information and work.

• Manage office using common systems and advanced technology when appropriate (e.g. electronic mail, internet, ergonomically designed tools, software packages, paperless systems)

• Provide floor coordination support, as needed.

• Administer Badge Requests, shared drive access requests

• Take-on various project work

• Manage tasks Center of Excellence for Information Lifecycle Management

• Handle all Mail, distribute mail (from Renaissance Center), and mail response letters

• Email open door claim letters

• Manage Iron Mountain

• Maintain distribution lists

• Maintain WorldatWork

• Negotiate annual contract, communication to members, enroll new members

• Manage invoices, set up new Vendors, create purchase orders and shopping carts, submittal and approval of invoices, and follow up on payment status requests

• Handle Check requests and Wire transfer requests

• Staff Meeting agenda and align safety presenters

• Support UAW-GM Negotiations with language wording and copies

Additional Job Description

Your Skills &amp Abilities (Required Qualifications)

• High School diploma or equivalent is required.

• Significant experience as an executive assistant supporting Senior Management / Executives, or equivalent professional experience.

• Experience managing domestic and international travel itineraries, travel arrangements, and expense tracking.

• Excellent organizational skills with an ability to think proactively and prioritize work.

• Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure.

• Strong written and oral communication skills

• Problem solving using independent thought and decisiveness.

• Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint)

• High level of integrity and discretion

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE

This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

Equal Employment Opportunity Statements

GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an indivi d uals protected characteristics. For purposes of this policy, “protected characteristics include an individuals actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you need a reasonable accommodation to assist with your job search or application for employment, email us at Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.