ETS Executive Assistant

Recruitment Information

This posting is for the State of Hawaii, Department of Accounting and General Services, Office of Enterprise Technology Services.

The position is located on the Island of Oahu.

Salary: $ 5,000 – $ 5,500 per month

If you have any questions regarding this non-civil service exempt position, please
contact ETS Human Resources at (808) 586-6000, Monday – Friday, 8:00 a.m. – 4:00 p.m. (HST).

The State Recruiting Office will refer all inquiries regarding this exempt position to the Department of Accounting and General Services.

Duties Summary

The Office of Enterprise Technology Services (ETS) is established within the Department of Accounting and General Services (DAGS) to integrate all of the State’s Executive Branches Information Technology (IT) administration, services and operations into a single, cohesive strategy to reduce costs, deliver more effective government services, increase business process efficiencies, improve the overall cyber security posture and to provide greater accountability and transparency to all constituents the State of Hawaii serves.

The position serves as a personal assistant to the ETS Chief Information Officer (CIO). The principal role is to assist and relieve the CIO from interruptions and details in the performance of the CIO’s responsibilities.

Minimum Qualification Requirements

LEGAL AUTHORIZATION TO WORK REQUIREMENT: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Knowledge of English grammar, spelling, punctuation, and correspondence format rules of etiquette and handling business and social correspondence and office protocols. Must be familiar with the State government structure and operational procedures.
Ability to provide personal assistance to an executive, deal effectively with others, and exercise tact, discretion and sound judgment.

Recommendation Experience:
At least six (6) years progressively responsible work experience performing secretarial duties including maintaining a system of files, making travel arrangements, composing, and reviewing correspondence for format, grammar, spelling, punctuation, and typographical errors, and maintaining a log of pending work. Such experience must have demonstrated the ability to provide personal assistance to an executive by attending to the administrative details of an office and an overall awareness of the activities and administrative framework of a program/organization exercise tact, discretion, and sound judgment.

Other Information

This position is exempt from the civil service and considered temporary in nature. Therefore, if you are appointed to the position, your employment will be considered to be at will, which means that you may be discharged from your employment at the prerogative of your department head or designee at any time.

Submit resumes to:
ETS.Apply@hawaii.gov

Direct all inquiries regarding this position to:
ETS Human Resources at (808) 586-6000, Monday-Friday, 8:00 a.m.-4:00 p.m. (HST).

NOTE: The State Recruiting Office will refer you to the Department of Accounting and General Services regarding this exempt position.

This is a non-civil service position. Benefit information will be provided at time of offer by the Department Personnel Officer or Director of the hiring department.

Listed below is a summary of the benefits the State offers to exempt employees, which is based on full-time employment.

Paid Holidays

Eligible for 13 paid holidays each year 14 holidays during an election year.

Paid Vacation

Eligible for 21 days per year.

Paid Sick Leave

Eligible for 21 days per year.

Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance

The State pays a part of the premiums for each employees enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

Group Life Insurance

The State provides a free life insurance policy for eligible exempt employees.

Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.

Premium Conversion Plan

Participating exempt employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts

Eligible exempt employees can reduce their federal and state income taxes and social security taxes by setting aside money from their paychecks to pay for eligible out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation

The State offers exempt employees a tax-deferred retirement savings program. This program allows employees to build a retirement nest egg through voluntary, pre-tax payroll deductions. A broad range of investment options are available to select from.

Temporary Disability Insurance

Qualified exempt employees may be eligible to receive partial wage replacement, at no cost to the employee, for a disability caused by a non-work related injury or illness under this program.

Social Security

As an employer, the State also contributes to an exempt employees social security account.

Training &amp Continuing Education

The State supports developmental activities related to an exempt employees work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Union &amp Collective Bargaining

Exempt employees may have the right to join the union for collective bargaining with the State and employee representation depending on the status of the exempt position.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

The State of Hawaii is an Equal Opportunity Employer

Revised 01/13