Development Incentives Housing Assistant Program Specialist
Apply Here Job Description :
The Position
Job Appointment: Regular, full-time
Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid. In-person work is to be conducted at 1900 SW 4th Ave, Suite 7007, Portland, OR 97201. Remote work must be performed within Oregon or Washington. For more information, click here.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here. Applicants start at the entry salary rate. If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary
The Housing Assistant Program Specialist (HAPS) for the Portland Housing Bureau (PHB) performs application processing and compliance for small-scale development projects receiving indirect financial assistance through PHB’s Development Incentives (DI) team. The HAPS performs their job as part of a team and interacts with other bureaus and Multnomah County.
As a Housing Assistance Program Specialist, you will:
- Work with homebuilders, real estate agents, title companies, and homebuyers to provide information on and successfully process various development incentives such as tax exemptions and development fee exemptions.
- Explain how the DI programs work according to established program guidelines.
- B alance competing priorities independently.
- Perform compliance monitoring on previously approved incentives.
- Track application flow.
- Enter data into databases.
- Populate template legal documents.
- Correspond with applicants.
- Provide superior customer service.
- Provide great attention to detail.
Our Ideal Candidate is:
- Inclusive: Someone who values and respects diversity and has a desire or experience working with and serving people from a variety of backgrounds.
- Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done.
- Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.
- Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic.
About the Bureau: Since 2009, the Portland Housing Bureau (PHB) has worked toward a vision that all Portlanders can find affordable homes…and have equitable access to housing. To that end, we are charged with developing citywide housing policy, delivering programs that increase the supply of affordable housing and promote stable homeownership, and administering a broad range of federal and local resources. Through our policies, plans, and funding, PHB works to stabilize families in their current homes, provide new affordable housing opportunities, and foster equitable, integrated, and diverse communities.
The mission of the Portland Housing Bureau is to solve the unmet housing needs of the people of Portland. The Bureau accomplishes its mission by building and preserving quality, affordable rental, and owner-occupied housing supporting and sponsoring programs that help low-income Portlanders find, rent, buy, retain, and repair their homes bringing together partners and leading them to assess the citys housing needs, choose sustainable solutions to efficiently meet them, and identify how best to pay for them and reaching out to Communities of Color to ensure their participation in the economic opportunities that quality housing investments create.
Questions?
Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
- Experience applying the methods of program, administrative, and procedural analysis.
- Ability to analyze problems, evaluate alternatives, and reach sound, logical, fact-based conclusions.
- Experience analyzing, and applying relevant laws, regulations, ordinances, and policies.
- Experience using sound, effective business communication in both oral and written formats.
- Experience preparing clear, concise, and comprehensive reports, correspondence, and other documents appropriate to diverse audiences.
Applicants must also possess:
- A current/valid state drivers license. Applicants must meet City good driver requirements.
- Experience working in real estate transactions.
- Knowledge of the building permit process.
- Familiarity with drafting and recording legal documents.
The Recruitment Process
STEP 1: Apply online between Ma y 6 , 2024 – May 20 , 2024 Required Application Materials:- Resume
- Answer the Supplemental Questions (click on the Questions tab to preview the questions)
- Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
- The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
- Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the To Qualify section of this announcement.
- Your resume should support the details described in your responses to the supplemental questions.
- Do not attach materials not requested.
- All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
- All applications must be submitted via the Citys online application process. E-mailed and/or faxed applications will not be accepted.
- An evaluation of each applicants training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
- Additional evaluation may be required before the establishment of the eligible list and/or final selection.
- Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
- The hiring bureau will review and select candidates to interview.
- Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 6: Start Date: July
- A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
Click here for additional information regarding the following:
- Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
- Work Status
- Equal Employment Opportunity
