Administrative Specialist I (Flexible/Hybrid)

Posted 1 month ago
North Carolina Dept of Environmental Quality, Wake County, NC, Openings : 1,
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Description of Work

Are you passionate about the environment and want to make a difference? DEQ has an open opportunity for an Administrative Specialist I .
It is full-time (40 hours per week) with State Benefits
This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of Environmental Quality trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

The primary purpose of the Administrative Specialist I is to provide administrative support for the Public Water Supply Section. Administrative Specialists I in the PWS Section work as a team to complete a variety of tasks related to established business processes

Key Responsibilities:
  • Serves as the primary public contact regarding administrative elements within the Public Water Supply (PWS) Section.
  • Manage certification processes. Process and print Applicant and Engineer Certifications, record in database, and maintain hard-copy files.
  • Reviews various reports and records for accuracy, inputs data into database and produces field operations status reports, use data to track measures of performance for reporting purposes.
  • Serves as a contact for various administrative processing, which as follows: Process administrative penalties which includes various clerical duties i.e. copying, faxing, mailing, and data entry.
  • Refer technical questions to the appropriate program manager or staff personnel and send information to callers via mail and email.
  • Print and collate all penalty mailings. Prepare distinct packages for each recipient of originals and copies. Maintain document files.
The Division of Water Resources:
The Division of Water Resources is responsible for protecting North Carolina’s drinking, surface and groundwater for all waterbodies including lakes, streams, rivers, wetlands and aquifers. This environmental stewardship is accomplished through actions including permitting issuance, investigations, regulatory compliance and enforcement, monitoring and field assessments, certifications, laboratory analysis and testing, planning, water quality standards management, educational outreach and other efforts. The Division comprises six Sections: Water Quality Regional Operations Water Sciences Public Water Supply Water Quality Permitting Groundwater Resources, and Water Planning. Learn more by visiting Division of Water Resources .

The NC Department of Environmental Quality:
The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The DEQ is the lead stewardship agency for the protection of North Carolinas environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the publics health, and works to advance in all-of-the-above energy strategy that fits North Carolinas needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the states school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life. Please visit our website at the Department of Environmental Quali ty for more information.

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Recruitment Range: $36,682 – $50,438
This position is located at: 512 N Salisbury St, Raleigh, NC 27604

Knowledge, Skills and Abilities / Competencies



To qualify for this position, applicants must document on the application that they possess ALL of the following:


  • Demonstrated experience using office technology, software and/or office equipment.
  • Demonstrated experience in compiling, reviewing, and/or tracking printed or electronic information/files and/or entering information/data into a database.
  • Documented experience preparing and/or communicating information, correspondence and/or letters.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience or equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Environmental Quality (DEQ) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders.

DEQ uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.


  • Applicants seeking Veterans Preference must attach a DD-214, Certificate of Release or Discharge from Active Duty, to their applications.
  • If applicants earned college credit hours but did not complete a degree program, they must attach an official transcript to each application to receive credit for this education.
  • If applicants earned a foreign degree, foreign degrees require an official evaluation for U.S. equivalency, and must be submitted to Human Resources for verification. There are several organizations that perform this specialized service, feel free to use any service of your choosing. The National Association of Credential Evaluation Services (NACES) has several options on their website that can provide credential verification: https://www.naces.org/members


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