ADMINISTRATIVE OFFICER
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Class Definition
GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior and to do related work as required.SUPERVISION RECEIVED: Works under the general supervision of a superior who is usually an agency head, with wide latitude for the exercise of independent judgement in the performance of assignments work is subject to review for conformance to policies, rules and instructions.
SUPERVISION EXERCISED: Supervises and coordinates the work of subordinates assigned to assist in administrative tasks.
Illustrative Examples of Work Performed
To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
To work with the Division of Methods, Research and Office Services on method studies and to implement changes approved by the agency head.
To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation.
To assist a superior by performing administrative tasks and research in preparation of the agency’s annual budget.
To supervise the performance of the work of a staff engaged in providing administrative supporting services including personnel, budget, fiscal and supply.
To coordinate the flow of work among the various units within the agency and to assign or reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work.
To handle important and routine correspondence.
To do related work as required
Required Qualifications for Appointment
KNOWLEDGES, SKILLS AND CAPABILITIES: A working knowledge of the principles and practices of public administration a working knowledge of the principles and practices of modern office management and the ability to apply this knowledge in supervising and coordinating the work of a staff engaged in performing administrative supporting services the ability to prepare reports and findings, conclusions, and recommendations the ability to write and deliver speeches to groups and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: graduation from a college of recognized standing and
Experience: Such as may have been gained through: employment as a staff assistant to an agency head or as a technician in a staff service of a large organization involved in making administrative studies and analyses.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
The preferred candidate should have excellent time management skills and the ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. Ability to adapt to changing priorities. High competency level with MS Office: PowerPoint, Word, Excel, and Outlook. Knowledge of Concur travel system a plus. Ability to work independently, exercise judgment, and maintain confidentiality. Must be able to lift 50 pounds.
Last Date For Apply: 2024-06-28 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here