Support Services Representative

Posted 3 weeks ago
Kaiser Permanente, Oakland, CA, Openings : 1,
Apply Here Job Description : Job Summary:
The Support Services Representative is a member of the nursing team and contributes directly to patient care by ensuring that the necessary level of staff are provided for the inpatient units. The Support Services rep. serves as a liaison between the nursing staff and the nursing administration team members and is responsible for the correct interpretation of the provisions of the collective bargaining agreements covering staffing, scheduling, and pay practices.
Essential Responsibilities:
Ensures sufficient, appropriately qualified staff on a daily basis in accordance with the KP nursing workload management system, currently known as GRASP generates daily reports describing variances between GRASP requirements and actually staffing needs Works with Registry vendors to ensure compliance with The Joint Commission regulatory requirements for outside registry personnel interprets collective bargaining agreements (CBA) to: minimize the cost of overtime and/or other premium payments ensure seniority in vacation selection or other time off creates ranking systems for regular staff in accordance with seniority provisions of contracts and availability forms filed by employees documents discussions with staff and management to ensure that contract provisions are followed may be required to testify at arbitrations or other legal proceedings regarding such documentation. in accordance with individual facilities guidelines, negotiates with staff to cover vacant shifts generates and maintains computerized master schedule on a 28-day bases covering all nursing shifts throughout the hospital addresses all urgent staffing/payroll situations work with and/or provides necessary information to payroll to ensure employees are paid in accordance with CBAs or other KP policies and guidelines. interpret coded timecard module that arise and process timecards for payment on a bi-weekly basis.


Basic Qualifications:


  • High school diploma required

  • Testing: Basic Proficiency in Word and Excel

  • Testing: Typing 40 WPM

  • Excellent knowledge of computer programs such as Word &amp Excel w/ the ability to quickly understand &amp utilize the nursing workload database.

  • Excellent interpersonal communications skills that enable individual to work w/ a variety of personalities &amp negotiate the necessary coverage for the hospital.

  • Strong problem-solving skills allowing individual to develop creative alternatives to staffing/payroll issues.

  • Detail oriented to ensure that discussions w/ staff &amp decisions regarding selection of staff are documented in case of disputes.

  • Excellent analytical abilities of the written word, metrics, charts, or other documents generated by the GRASP system &amp computerized staffing system.

  • Must be decisive w/ the ability to work independently &amp make decisions regarding staffing/payroll requests or challenges.

  • Must be flexible to meet the needs of the department.

  • Must be able to work in a labor / management partnership environment.


Preferred Qualifications:


  • Some college preferred.

  • Knowledge of health-care environment preferred.


Skills Testing: Basic Microsoft Word and Excel Typing 40 wpm


  • If it is determined that you need to complete testing to qualify for this position, you will receive an email inviting you to take the assessment(s) listed above. Passing test scores remain on file for one year.

PrimaryLocation : California,Oakland,Oakland Hospital
HoursPerWeek : 1
Shift : Night
Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun
WorkingHoursStart : 12:00 AM
WorkingHoursEnd : 08:30 AM
Job Schedule : Call-in/On-Call
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : A04|OPEIU|Local 29
Job Level : Individual Contributor
Job Category : Administrative &amp Support Services
Department : Oakland Hospital – Admin Supp-Nursing Staff Ofc – 0201
Travel : No
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Last Date For Apply: 2024-07-26 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here