Records Manager

Position Summary &amp Duties Responsible

POSITION SUMMARY

DUTIES AND RESPONSIBILITIES

• Coordinate the functions of the records management system. This includes maintenance, storage, retention, retrieval and destruction of records and documents in accordance with administrative, legal and fiscal requirements local, state and federal laws.
• Develop, recommend and implement new technology to enhance the functions of recording and filing systems.
• Prepare the budget for assigned section including forecast of equipment, etc.
• Analyze imaging/micrographics/records requirements and create short and long-range planning documents for various departments.
• Consult with staff and customer departments in order to evaluate, procure and implement imaging hardware and software.
• Prepare RFPs, evaluate proposals and conduct contract negotiations for hardware, software, and services.
• Manage all support activities, including assigned personnel, to achieve high availability objectives as dictated by customer departments.
• Train department and customer personnel and provide technical assistance.
• Monitor and control all phases of project support in order to assure accuracy, timeliness and effective use of resources.
• Performs other job related duties as required or assigned.

• The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

Minimum Qualifications

• Requires a High School Diploma or GED, and seven (7) years of related work experience involving business administration, public administration, records management, and one (1) year in a supervisory position. Any equivalent combination related to education and/or experience may be considered for the above requirements.

Supplemental Information

ADDITIONAL REQUIREMENTS

The offer of this Bernalillo County position requires compliance with the following:

• Employee must successfully complete the post-offer employment medical examination and background investigation. Employee must comply with the safety guidelines of the County.
• Employee must complete required FEMA training(s) as assigned to position.

WORKING CONDITIONS

• Duties are performed indoors.
• Indoor duties are performed in a temperature-controlled environment.
• Indoor duties are performed on an even surface, which may be carpeted, tiled or concrete.
• Worker is exposed to developer fluid and fixer fluid, developer and fixer systems cleaner and denatured alcohol.
• Worker often works alone both with and without directions from management.

EQUIPMENT, TOOLS AND MATERIALS

• Equipment typically used in the performance of office duties include telephone, computer keyboard, computer printer, photocopy machine, facsimile machine, imaging equipment, micro-graphics machines and calculator.
• Worker handles various paperwork, writing utensils, files and reports when performing administrative duties and daily log keeping.
• Worker handles Kodak 16 and 35-mm processor, including replenishing unit, densitometer, silver duplicator, film inspection station, microfiche reader/printer, duplifiche printer, microfilmer, and various other cameras.

Equal Opportunity Employer

County of Bernalillo is an equal opportunity employer.