Records Analyst (Records Management Analyst 1)
Apply Here Job Description :
Initial Posting Date:
03/14/2024
Application Deadline:
03/28/2024
Agency:
Secretary of State
Salary Range:
$4,975 – $7,636
Position Type:
Employee
Position Title:
Records Analyst (Records Management Analyst 1)
Job Description:
LOCATION: Salem, OR
In-state remote work is available for this position with supervisor approval.
See definition and requirements of remote work for the Oregon Secretary of State’s Office:
Remote work with the Secretary of State’s Office
SALARY:
$4,975 – $7,636/per month Non-PERS Rate
$5,274 – $ 8,094/per month PERS Rate
WHAT YOU WILL DO:
In the role of Records Management Analyst, you will advise and assist state and local government agencies in records management. Your typical duties will include, but are not limited to:
We elevate equity through identifying and actively eliminating barriers.
Authenticity
We have integrity and are honest and true to ourselves and others.
Clarity
We share stories, using plain language to increase understanding and impact.
Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.
Service
We are responsive and prioritize the needs of current and future Oregonians we serve. For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State – Home WHAT’S IN IT FOR YOU:
- Act as implementation lead for agencies joining the Oregon Records Management Solution (ORMS), including implementation planning, design and build of agency file structure, application of retention and security rules, and training of users in Micro Focus Content Manager (CM)
- Provide ongoing technical support and records expertise to ORMS client agencies
- Advise and assist state and local agencies in the maintenance, retrieval, protection, retention, storage, and disposition of public records in accordance with State Policy and legal, financial, governmental, tribal cultural and historical requirements.
- Provide virtual and in-person training to state and local government agencies regarding effective records management practices and application of records law
- Contribute to the creation of new and revision of existing records retention schedules
- Assist with operation of the State Records Center on an occasional basis
- Stay abreast of current trends in technology and identify how public records management may be affected by them
- Demonstrate continuous effort to improve operations, work cooperatively with internal and external customers and provide quality, seamless customer service.
- A Bachelor’s degree or higher in history, public administration, archives and records administration, library science or a related degree that demonstrates the capacity for the knowledge and skills
- Two years of professional experience
- A combination of education and experience equivalent to 6 years relevant professional experience
- Experience with Electronic Records Management Systems
- Experience creating and presenting professional training materials
- Strong communication and analytical skills
- Ability to quickly absorb new information and adjust work accordingly
- Ability to organize and prioritize work tasks with minimal direct oversight
- Possess an innovative, problem-solving mindset
- Approaches duties with and equitable and inclusive lens
- Click apply
- Upload your resume
- Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position
- Complete application questionnaire
- Submit your finalized application
- Complete additional inbox questionnaires on confidentiality and veteran status
- Check back periodically for additional actions
- Building equitable access to our democracy.
- Making tools easily available to achieve economic success.
- Ensuring state resources are used sustainably, efficiently and accountable to the public.
- Honestly acknowledging Oregon’s history.
We elevate equity through identifying and actively eliminating barriers.
Authenticity
We have integrity and are honest and true to ourselves and others.
Clarity
We share stories, using plain language to increase understanding and impact.
Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.
Service
We are responsive and prioritize the needs of current and future Oregonians we serve. For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State – Home WHAT’S IN IT FOR YOU:
- Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
- Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
- Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
- Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
- Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
- ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees
- Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
- Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
- Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
- Eligible veterans who meet the qualifications will be given veterans preference. For further information, please see the following website: Veteran Resources . You may also call the Oregon Department of Veterans Affairs at 1-800-692-9666.
- The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States.
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.