Professional Staff Assistant 1
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What You Will Do
The Integrated Weapons Experiments (J) Division is looking for a motivated, customer service focused, and experienced Professional Staff Assistant to provide business and administrative support to the J Division Office.
The selected candidate must be an excellent problem-solver and be able to anticipate challenges and obstacles and tactfully resolve them while providing professional administrative support to the division leader, deputy division leader, group level management, first line managers, and division staff members. While executing your responsibilities, you will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality. You will work closely with the J Division Staff Operations Manager in creating and maintaining a team environment marked by close cooperation, adaptability, and a willingness to provide support where needed while serving as a point of contact, resource, and role model for administrative staff throughout J Division.
Job responsibilities include but are not limited to:
- Provide expert calendar management for the Division Office staff by independently coordinating commitments with appropriate contacts.
- Efficiently manage and coordinate domestic and foreign travel arrangements for J-DO staff, often on short notice.
- Plan and coordinate logistics for meetings, including preparation of materials.
- Researching and analyzing issues and independently identifying creative solutions to enhance office production.
- Serve as lead contributor for organizing visits with internal/external participants.
- Serve as a Professional Buyer.
- Act as a resource to all administrative personnel in J Division demonstrate a willingness to provide support where needed and assist with special projects.
What You Need
Minimum Job Requirements:
Administrative Support
Advanced-level experience providing administrative support in a busy environment requiring office management including safety, security, correspondence, records management, travel, time and effort, complex calendar management, meeting scheduling and logistics, and executing high level procurements. Demonstrated ability to accurately prepare and process PowerPoint presentations and other documents. Demonstrated experience with action tracking, including successful completion to closure. Utilization of tact, diplomacy, and discretion while dealing with sensitive and confidential information.
Organization and Time Management
Demonstrated ability to organize, prioritize and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. Demonstrated record of dependability, availability, attendance, and punctuality.
Teamwork
Ability to work independently and collaboratively in support of the team/mission. Willingness to provide support wherever needed in a fast-paced customer service-oriented office.
Business Systems
Expert-level knowledge and experience with Microsoft Office Suite (particularly with Outlook, Excel, PowerPoint, Word, and Teams) databases. Ability to learn and use other business systems used for personnel records, procurement, travel, financial information, etc. Ability to independently interpret data and information to produce professional products.
Communication
Excellent interpersonal, verbal, and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations. Grammatical proficiency, formatting, and editing capabilities expected at this level.
Education/Experience : Position requires a bachelors degree and 2 years related experience or an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.
Desired Qualifications:
- Knowledge of the Laboratorys organizational structure and administrative policies, practices, and procedures.
- Experience using Oracle, Ariba, Concur, or other laboratory business systems.
- Experience working in Microsoft Teams, Webex, or other conferencing and telecommunication systems.
- Experience serving as a Professional Buyer.
- Applicants must currently hold, or have the ability to obtain a Q clearance, which normally requires U.S. citizenship.
Note to Applicants: For full consideration submit a comprehensive resume and a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications.
Work Schedule: This position is full time, on-site, 5/8s or Schedule A.
Essential Job Functions (can perform with or without reasonable accommodation): Peripheral vision, Depth perception, Binocular vision, Reading vision, Distance vision, Ability to speak, Ability to discriminate speech, Ability to hear in a normal range (500 to 3000 Hz), Ability to hear safety alarms, Ability to smell, Sitting, Standing, Walking, Climbing stairs, Bending, Stooping, Crouching, Kneeling, Twisting the trunk or back, Balancing, Reaching overhead, Reaching horizontally, Reaching down, Typing, Fine motor control, Use of both hands, Use of both arms, Use of both legs, Use of both feet, Lifting 10+ pounds, Carrying 10+ pounds
Work Environment: Outdoors, Working alone, Domestic travel, Operation of motor vehicles, Hearing protection, Gloves or hand protection, Safety shoes or protective footgear, Headgear or head protection, safety glasses or eye protection, face shield or facial protection.
Work Location : The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
426.2: This position is subject to DOE Order 426.2, Personnel Selection, Training, and Qualification Requirements for DOE Nuclear Facilities, which establishes entry-level requirements to ensure candidates selected for specific positions can successfully perform the requirements of the job.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Term position: Regular-status Laboratory employees applying for term-status positions may retain regular status with approval of the cognizant Principle Associate Director.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1. Last Date For Apply: 2024-06-29 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here
