PROCUREMENT AGENT I

Description

The purpose of this position is to procure goods and services for the County in accordance with local, state, and federal procurement rules and regulations. This is the entry-level position in the Procurement Agent series. Incumbents perform routine purchasing activities and work toward learning all facets of department operations.

Examples of Duties

• Processes purchase requisitions receives purchase requisitions from County departments reviews requisitions for accuracy and completeness determines appropriate method of procurement confers with vendors regarding pricing, availability, and delivery of goods and services and prepares, submits, scans, and enters associated purchase orders.
• Assists staff in administering informal bid process for defined equipment, supplies, materials, and services obtains competitive quotes from appropriate suppliers and vendors analyzes, evaluates, and tabulates quotes and makes recommendations or selects vendors within defined limits.
• Ensures vendors are in compliance with federal employment verification processes and documentation requests and reviews required documentation from vendors enters information and maintains documentation and prepares related regulatory reports.
• Assists staff in administering contracts and agreements ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc. reviews change orders, negotiations, disputes, and discrepancy resolutions and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures.
• Processes a variety of documentation associated with department/division operations, within designated timeframes, and per established procedures receives and reviews various documentation reviews, completes, processes, forwards, or retains as appropriate prepares or completes various forms, reports, correspondence, and other documentation compiles data for further processing or for use in preparation of department reports and maintains computerized and/or hardcopy records.
• Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software and operates general office or other equipment as necessary to complete essential functions.
• Communicates with supervisor, other County employees, vendors, service contractors, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs other related duties as assigned.

Minimum Qualifications

Education and Experience:
Requires a High School diploma or equivalent and one (1) year of related experience in procurement or related field, or equivalent combination of education and experience.

Licenses or Certifications:
Must possess and maintain a valid Georgia driver’s license. Must be able to successfully complete required purchasing training.

Special Requirements:
None.

Knowledge, Skill, Abilities/ Supplemental Information

Knowledge, Skills and Abilities:

• Knowledge of local government operations, purchasing related programs, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in the use of computers and software applications related to the essential functions of the job.
• Skill in effective communication, both verbally and in writing.
• Ability to meet and deal with employees and the public in an effective and courteous manner.
• Ability to get along with others, and work effectively with the public and co-workers.
• Ability to work flexible hours, including evening meetings.
• Ability to multi-task and work within deadlines.
• Ability to deal with confidential and sensitive matters.
• Ability to work with and process payments for accounts within the budget and department.
• Ability to use computers for data entry, word processing, and accounting purposes.
• Ability to operate a copying machine.