Police Records Program Specialist Entry
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Summary
Our Police Records Program is seeking enthusiastic individuals like you to join us as our next Entry Records Program Specialist. The City of Bend Police Department is actively recruiting (1) full-time Entry Records Program Specialist. This position FLSA non-exempt (overtime eligible) and is represented by the City of Bend Police Association. This recruitment will be used to determine an eligibility list. The eligibility list will be used for no more than twelve (12) months. The eligibility list may be canceled at any time, at the discretion of the City.
To be considered for this position, applicants must have a complete application that includes all of the following items:
- The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
- Attached formal Cover Letter (required)
- Attached formal Resume (required)
- Attached valid Credentials, Certifications and Licensing (if applicable)
Recruitment will remain open until Monday, May 27, 2024 (05/27/2024) at 12:00 pm (noon) PDT or until 50 applications are received, whichever occurs first.
Joining our team means not only delving into multifaceted tasks but also gaining unparalleled skills in law enforcement administration. This position serves as a gateway to developing expertise in a subject matter area with standardized yet challenging situations. The dynamic nature of our Records Program ensures your skills are honed for specific tasks while contributing to the overall efficiency of our team.
The Entry Records Program Specialist is an Entry Level position within the Police Records Program. This position is primarily tasked with completing and assisting with lower-level assignments within the scope of the program including a wide array of customer service and administrative work.
Positions in the Records Program are flexibly assigned based on department need and therefore may primarily be assigned to support specific functions within the department.
Distinguishing Characteristics Distinguished from the Records Program Specialist. The Records Program Specialist is responsible for routine, journey level work. The work performed by a Records Program Specialist is of a more complex nature and has a higher level of impact on the organization.
Complexity of Work Complexity: Work is either routine or basic, or varied within a subject matter but with limited standardized situations requiring judgment. Many situations are resolved using standard procedures and established guidelines. Requires knowledge of procedures and the ability to evaluate and select the correct solution from limited potential alternatives. Expertise may be developed regarding tasks specific to the work area or team.
Decision Making Authority: Follows established policies, procedures and practices, and makes no independent decisions. May make recommendations to work procedures, policies, and practices.
Degree of Independence: Follows standard practices with minimal supervision, but must be monitored when carrying out most deviations progress and outcomes are frequently reviewed.
Functions, Duties and Responsibilities
Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.
Duties and Responsibilities The individual in this position is expected to engage in the following work-related activities.- Performs reception and office support duties, such as answering phones, taking, and transmitting messages greeting and directing members of the public, maintaining clean and presentable office, scanning, collating, binding documents, faxing documents, making photocopies, sending and receiving of mail and packages and maintain paper and electronic filing.
- Responsible for receiving, reviewing, and processing paperwork coming into the Police Department. Handles confidential and sensitive information on a regular basis.
- Assists internal and external customers by answering questions and providing information regarding routine programs, services, policies, and procedures.
- Schedules and supports meetings, including location arrangement, and preparation of materials and meeting minutes.
- Performs various clerical duties utilizing modern office equipment including processing, receiving, sorting, and distributing a variety of correspondence, deliveries, and mail.
- Receives, processes, balances, and handles payments received from the general public, business, and/or other applicable parties and issuing receipts.
- Efficiently and accurately enters a variety of information into databases and/or computerized systems.If needed will represent The City to the public, in legal or administrative proceedings, to other organizations or entities and in other situations as required. May provide comment and testimony.
- Advances and protects the interests of The City and its citizens in all matters.
- Complies with safety requirements of the position and actively promotes safe work practices.
- In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
- Other related duties as assigned.
Supervisory Responsibility This position is a non-management position and does not encompass supervisory responsibility.
Knowledge, Skills and Qualifications
Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.- Establishing and maintaining effective working relationships with employees, contractors, other agencies, public officials, and the general public.
- Communication both orally and in writing with diverse customers, employees, contractors, other agencies, public officials, and the general public appropriate for the intended audience.
- Word-processing, database entry, and utilization of other application software as required for the position.
- Organizing and prioritizing own work.
- Fundamental administrative skills including filing, keyboarding, record keeping, the utilization of modern office equipment including various computer applications.
- Making routine mathematical computations and tabulations accurately and at a reasonable speed.
- Providing courteous and efficient customer service.
Education, Experience, Certifications and/or Licenses The following are the minimum qualifications for this position.
- High School Diploma or equivalent (G.E.D.) and at least one year of customer service and clerical/office work experience or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
- LEDS Certification within 6 months of hire.
- Current and valid Drivers license per City policies outlined in the Employee Handbook.
Preferred qualifications
- Police Records Specialist experience
- One year of college or technical training
- Bilingual English/Spanish
Diversity & Equal Opportunity Employer Statement
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we dont just accept differences we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Last Date For Apply: 2024-08-07 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here