Plant Administrative Assistant – 2nd Shift
Apply Here Job Description :
Main Responsibilities, Requirements and Competencies:
Supervisory Capacity: No Supervisory Responsibilities
- Point of contact to receive and log customer Material Rejection Notices (MRN tickets).
- Performs MRN data entry generating rebuild or replacement part pick requests.
- Schedules rebuilds during production hours to minimize current production disruptions.
- Collects, packages, and ships misc. parts to close out MRN tickets or VOR requests.
- Verifies that shipments occur, verifies that shippers are generated, and material inventory adjustments are made properly.
- Performs similar functions for Mopar service build requirements.
- Support special projects and urgent tasks whenever the team needs.
- Define, organize and prioritize tasks with minimal supervision.
- Protect confidential and sensitive information.
Additional Responsibilities:
- Maintain internal and external customer relationships.
- Assist with and provide back-up coverage to other administrative jobs as required for department effectiveness.
- Participate in and actively support all plant initiatives.
- Ensure the accuracy of performed duties through internal audit processes.
Essential Common Requirements for all Employees:
- Quality System: Understand, apply and meet all function-related Quality requirements.
- Environmental, Health & Safety (EHS): Understand, apply and meet all function related EHS requirements.
- Product Safety: Understand, apply and meet all function-related Product Safety requirements.
- Compliance: Understand, apply and meet all function-related Compliance requirements
- Information Security: Understand, apply and meet all function-related IT / Information Security and confidentiality of YFAI information requirements.
- Must comply with all company policies and procedures.
- Employee must have the ability to work additional hours and / or overtime as needed or assigned to complete job duties on time.
- Ability to multitask, interact politely and professionally with customers, suppliers and vendors, and work cooperatively with employees at all levels.
- Ability to maintain predictable and regular attendance, arrive to designated location on time, or be at assigned location ready to work for assignment (plant, corporate office, or remote).
Required Education Level:
-
High School Graduate or Equivalent
- Equivalent work experience may also be considered for certain positions.
- 1 -3 Minimum Years of Experience as an Assistant or Administrative Coordinator.
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Less Than 1 Minimum Years of Experience within the automotive industry
- Strong oral/written communication skills.
- Strong planning and organizational skills.
- Strong attention to detail with a high degree of accuracy and precision.
- Effective interpersonal and phone skills that demonstrate poise, tact and diplomacy.
- Ability to meet deadlines with limited supervision.
- Functional knowledge and use of Microsoft Office.
- Flexible to work any shift as needed.
- Experience with databases, spreadsheets, reports, and auditing.
