OFFICE ASSISTANT IV

OAHU REGION
HAWAII HEALTH SYSTEMS CORPORATION

VACANCY ANNOUNCEMENT
CONTINUOUS ANNOUNCEMENT UNTIL NEEDS ARE MET

DATE POSTED: JANUARY 2, 2024
JOB TITLE : OFFICE ASSISTANT IV (Temporary, Full-time, w/ Benefits)
RECRUITMENT NO : OR 24-23
JOB LOCATION:
SALARY RANGE : $3,194.00 per month (SR-10)

Position may be extended or converted to Permanent with Management Approval.

DUTIES: The Office Assistant IV is responsible for performing a variety of highly complex clerical work for
the Nursing Office, and Nursing Units.

• The incumbent of this position may also provide services at
  

MINIMUM QUALIFICATION :

Basic Experience : Six (6) months of work experience which demonstrated knowledge of English
grammar, spelling, arithmetic, ability to read and understand oral and written instructions write simply and
directly and compare words and numbers quickly and accurately.

Clerical Experience: Two (2) years of work experience which involved performance of a variety of
clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out
procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Keyboarding/Computer Skill Requirement: Some positions require keyboarding proficiency and/or the
ability to use computers and work processing and/or other software applications. Positions that require
keyboarding/typing skill (40 net words per minute) are typically Office Assistant II and higher levels.

REQUIRED FORMS and DOCUMENTATION : Applicants must submit at the time of application, the
Supplement for Clerical Positions, Self-Certification Statement and evidence of the appropriate
training (e.g., official transcript or diploma) in order to be given credit for education. A legible photocopy
will be accepted however, Hawaii Health Systems Corporation reserves the right to request for an official
copy. (Please scroll to bottom for supplemental form.)

ALL JOB VACANCIES WILL BE POSTED FOR AMINIMUM OF (10) CALENDAR DAYS.

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of
qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to
conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description
of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per
week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment
process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM : Applicants must meet the minimum qualification requirements, including education,
experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness.
Only those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be
kept active for six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of
appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems
Corporation.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other
substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of
the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are
encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a
case-by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation
sought so that a determination can be made that such accommodation is reasonable and would not cause the employer
undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a
pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as,
but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug
screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any associated
costs may be borne by the applicant. If a job offer is made or employment is begun prior to completion of all applicable
checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

HOW TO APPLY: Applications are available at the Hawaii Health Systems Corporation (e.g.)
Resources Office, 2nd Floor 3675 Kilauea Avenue, Honolulu, HI 96816. You can call (808) 733-8070, (Voice/TT), Toll Free
(800) 845-6733, e-mail: oahujobs@hhsc.org or visit our website at www.hhsc.org. Application hours are: 8:00am to
3:30pm at which time applicants are able to complete an application and have their application reviewed by the facility
Human Resources Office. Only applicants that have been through a Human Resources (HR) applicant screening process
will be considered for an interview with a hiring manager. Applications for announcements with a deadline date must be
on file no later than the last day to file applications. Applications for announcements with “Continuous Recruitment until
Needs are Met” will be accepted as long as there are vacancies. Inactive/filled announcements will be taken off the
HHSC website.

STEPS TO AN ADMINISTRATIVE REVIEW, SUBSEQUENT APPEALS : If you do not agree with a decision made by the
Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for
Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20)
days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the
Administrative Review must include 1. The job title(s) and recruitment number(s), 2. The specific reason(s) you are
requesting the review noting if there is a statute or rule violation, and 3. Any additional information you want to submit
to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative
Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this
process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals
hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the
Administrative Review, you may file a Formal Complaint and then, if you are still not satisfied, you can appeal to the
HHSC Merit Appeals Board.

EXHIBIT 2.1.2
RE-02

Updated 8/23

Office Assistant IV

Substitutions Allowed:

1. Graduation from high school or equivalent may be substituted for Basic Experience.

2. Excess Clerical Experience May be Substituted for Basic Experience.

3. Successful completion of a substantially full-time equivalent clerical/office support/business

technology curriculum leading to a degree, diploma or certificate at an accredited community
college, business or technical school which included courses in English, clerical/office
procedures, and mathematics may be substituted for the required Clerical Experience on the
basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of
experience, up to a maximum of two (2) years.

4. Education in a baccalaureate program at an accredited college or university may be substituted

for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of
experience, up to a maximum of two (2) years.

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS