Mailroom Records Management Associate

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COMPENSATION INFORMATION:

The pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison. Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors

JOB SUMMARY

This position is responsible for implementing policies and procedures regarding records storage, sharing, transmission, and destruction. Utilize existing records management systems and procedures to determine current effectiveness and efficiency identifies and recommends improvements. This position will be preparing document routing forms, scanning, and archiving documents in support of the GSC. This role is a cross-functional role in the Office Services team and will have mailroom responsibilities as instructed.

RESPONSIBILITIES

• Sort, prep and deposit checks into High Radius and the Corporate/SMS account and answer inquiries regarding check deposits

• Perform record management activities, such as scanning, validating, archiving and retention

• Accept, open, sort and distribute incoming mail and collect, prepare, and send outgoing mail

• Receive, sort, record and deliver packages from UPS, Fed Ex, Amazon, etc daily

• Keep dock and mailroom organized

• Stock office supplies throughout the campus

• Replenish paper at print stations throughout campus

• Set up/moving of tables, chairs, whiteboards etc. for conference room set ups as needed

• Support customer service window

• Identify and make recommendations for process improvements, keep process documentation current

• Weekly sorting of invoices/statements received followed by mailing to 3rd party scanning

• Weekly mailing of risk management documents accumulated from the mail to EBIX

• Scanning and emailing of Due Diligence letters to Unclaimed Property as needed

QUALIFICATIONS

Education

• High school diploma or General Education Development (GED) or equivalent.

Experience

• 0-1 year of experience.

• Experience with OpenText or similar document management software preferred.

• Experience with Fed Ex/UPS Package System, United States Postal Service, Document Management or similar preferred.

Professional Skills

• Ability to select and apply standard policies and procedures.

• Able to resolve routine problems and questions independently.

• Good oral and written communication skills with the ability to furnish information to those requesting the status of a change.

• Basic computer proficiency, primarily Microsoft Office.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to lift up to 50lbs

• Push loaded mail carts and/or dollies

• Standing and walking for up to 8hrs/day

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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BENEFITS INFORMATION:

OVERVIEW:

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.

We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.