JC-418932 – Telework – Hybrid – HOME-ARP Program Representative

Job Duties

Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidates primary residence location. This is subject to change if HCDs criteria is met.

Under the general direction of the HOME American Rescue Plan (HOME ARP) Staff Services Manager I, in the Division of Federal Financial Assistance (DFFA), the Housing and Community Development Representative (HCDR) II will work on program design, implementation and the loan closing of the federally funded HOME-ARP Program.

DFFA is primarily responsible for the design and implementation of federally funded affordable housing programs including the development of program guidelines detailing the use and requirements of federal funding programs, issuance of Notices of Funding Availability (NOFA), application review, underwriting, funding recommendations, loan closings, fund disbursement, project closeout, and monitoring.

Desirables

• Strong analytical, communication, and organizational skills.
• Practical experience collaborating with employees from different branches or divisions of a large organization, to solve complex issues across organizational units.
• Knowledge and experience with monitoring and compliance of state or federal financial awards.
• Experience writing program documents including policies, procedures, program applications and/or reports.
• Ability to interpret &amp implement policies, procedures, Govt. Codes, &amp Regulations.
• Experience using standard office software for communication, document processing, data analysis and presenting information and recommendations effectively.
• Ability to work independently and as part of a team.

Essential Functions

Evaluate awarded projects to ensure statutory requirements and objectives are being met throughout the construction and permanent phases of the project. Perform complex analytical and research tasks associated with statutory, regulatory, policy and procedural aspects of HOME-ARP Program, perform bill analysis, write policy briefs and procedural documents prepare statutorily and federally required reports, and work on special projects.

Manage all aspects of the Standard Agreement preparation and implementation for complex awards including management of complex loan/grant files (e.g. gathering and reviewing essential funding application documentation) and maintaining communication with developer/sponsor to monitor the progress of the project, keeping grants management systems up-to-date, processing funds requests, obtaining required reports and closing out projects upon completion. Conduct monitoring visits to grantees to assess compliance with program requirements.

Conduct stakeholder feedback and training workshops regarding the program design, NOFA and application preparation, minimum threshold requirements, and application scoring. Develop technical assistance documents, program policy notices and “Frequently Asked Questions and Answers.” Maintain communication with developer and sponsors. Collaborate with the Legal Affairs Division and Asset Management Branches on program design, implementation, and long-term monitoring of awarded projects.

Draft program guidelines, NOFA and application materials for existing and new DFFA federally funded programs, including research on program requirements, consultation with internal staff and external stakeholders on necessary program improvements. Evaluate threshold requirements, rate and rank applications using internal program scoring systems and checklists, analyze complex essential financing documents, and develop budgets and cash flow projections to determine application feasibility and to ensure compliance with program rules and regulations. Prepare project reports for presentation before the Department of Housing and Community Development’s (HCD) Internal Loan Committee. Prepare or update Standard Agreement boiler plate to include statutory or program modifications. Manage project files including compilation of essential funding application documentation, completion of required data entry in a timely manner and continuously maintain up to date project information within the HCD database system.

Analyze policies and procedures of DFFA federally funded programs to identify opportunities for streamlining and efficiency. Make recommendations and develop procedures and policies to protect state security, improve services or adapt Division policy, and provide better consistency and coordination between state housing programs.

Complete administrative and program-related assignments such as updating process manuals, technical assistance documents and program policy notices. Review or prepare award letters, legislative notification letters, and project fact sheets. Participate in staff meetings and training sessions.

Perform other job-related duties as assigned, including mandatory trainings

Job Type: Full-time

Pay: $5,967.00 – $7,474.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Sacramento, CA 95833