Human Resources Specialist #79480

Description

Title: Human Resources Specialist
Position Number: 79480
Hiring Unit: Hawaii Community College
Location: Hilo
Date Posted: March 15, 2024
Closing Date: April 8, 2024
Band: A
Salary: salary schedules and placement information
Additional Salary Information: PBA, Minimum $4,102.00 per month
Monthly Type: 11 Month
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent

Other Conditions:

General funded position. Appointment may begin approximately June 2024, pending availability of funds and actual staffing requirements.

Duties and Responsibilities:

• Responsible for a wide range of professional Human Resources (HR) duties to assist supervising HR Manager in ensuring service, compliance, efficiency and maintaining a positive and productive employee relations environment for the College.
• Ensures continuity of daily coverage for department, resolution and prevention of operational matters for the department, informs supervising HR Manager of critical issues affecting operations and recommends and implements changes as necessary.
• Reviews, researches and audits all personnel actions which include the establishment or abolishment of positions, and assists in ensuring that proper forms for filling civil service, APT and faculty positions are submitted.
• Assists with researching, analyzing, evaluating and recommending classification action for positions to be established or re-described.
• Assists with the reviews and/or research all aspects of position advertisements to ensure conformance to established minimum and desirable qualification requirements, duties and responsibilities, salary, position title and appropriate format.
• Ensures that documents for all transactions for assigned area of responsibility, such as new hires, transfers, terminations, retirements and all other personnel transactions have been thoroughly and accurately completed.
• Reviews appointments and employment forms such as I-9s, salary schedules, benefit forms, etc. to ensure completeness and accuracy.
• Advises new hires and departments on matters related to I-9 requirements (including certification) and monitors certification/verification of documents to ensure that all departments are in compliance with INS laws.
• Researches and resolves employee concerns including but not limited to health benefits, procedures, rules and regulations, retirement, leaves, employment status, tuition waiver, payroll and pay adjustments.
• Reviews and ensures that the maintenance and processing of vacation and sick leave requests, leave without pay, family leave, military leave, etc. are in compliance with collective bargaining agreements and administrative procedures.
• Responds to employee inquiries, analyzes employee records to determine eligibility for sabbatical leaves, Leave Without Pay, stipends, overloads, probationary credits, summer prorata pay, and other comparable actions.
• Responds to inquiries and processes appropriate documents relating to pay rates for holidays, overtime, night differential, leaves, temporary assignments, etc. in accordance with collective bargaining agreements and UH policies and procedures.
• Reviews employee’s leave status and in consultation with HR Manager, advises eligible employees of other possible leave options.
• Researches and prepares appropriate responses to requests for regular and special reports, information, surveys, which include but are not limited to, salary adjustments, ERS and unemployment inquiries in a timely manner.
• Maintains bulletin board to ensure required postings are current. Distributes current postings to satellite sites.
• Initiates, develops and prepares customized summary reports as needed using personnel/payroll/financial systems.
• Prepares all payroll/personnel notification forms for Faculty, APT and Casual appointments using the computerized human resources information system primarily for assigned area and provides assistance to other unassigned areas as needed.
• Maintains official personnel files. Disposes, archives and/or transfers records in accordance with established rules and regulations.
• Processes employment transactions, benefits, and documents reviews for completeness and accuracy.
• Updates the HR section of the Hawaii CC website and ensures that information is current in accordance with appropriate HR policies, procedures, rules and regulations.
• Assists in managing the performance review and evaluation processes for APT and Civil Service appointments to ensure timely follow-up and completion.
• Assists with compiling and organizing data during fact-finding in various areas such as complaints, grievances, etc.
• Independently drafts and composes memos, letters and forms of communication and reports related to areas of responsibility or as assigned.
• Performs other related administrative support duties as required.
• Other duties as assigned

• Possession of a baccalaureate degree in Human Resources Management, Business Administration, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for human resources functions or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of human resources demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of human resources.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Ability to communicate effectively both orally and in writing.
• Experience working with Microsoft Word and Excel.

• One (1) year of progressively responsible professional experience with responsibilities for human resources functions.
• Experience working with a computerized human resources information system, database program, and/or Adobe.
• Knowledge of employee benefits.
• Knowledge of position classification and labor relations.
• Ability to analyze, interpret and apply the principles, rules, regulations and practices relative to human resources and collective bargaining agreements
• Detail oriented and ability to prioritize multiple duties with demanding deadlines.
• Demonstrated commitment and/or experience promoting equity and a diverse workforce/academic environment.
• Demonstrated commitment and/or experience supporting the success of students.

• A Copy of your academic transcript(s) appropriate to the position are required in order to verify all courses completed and/or degree conferred to receive credit (unofficial transcripts are acceptable copies of diplomas will NOT be accepted). Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant
• Statement outlining how you meet minimum (and desirable, if applicable) qualification
• Names and contact information of three (3) references familiar with your job performance
• Resume.

EEO/AA, Clery Act, ADA