Human Resources Assistant /FMLA Coordinator

Join our team as a Human Resources (HR) Assistant / FMLA Coordinator within the Division of Personnel Management. We are looking for a talented individual to assist with Human Resources for employees working at the Wisconsin Resource Center (WRC) located in Winnebago, WI between Oshkosh and Neenah on Lake Winnebago. This is one of seven facilities managed by the Department of Health Services (DHS).

This full-time position will be headquartered at WRC and may work remotely up to 2 days per week after the training period. We offer a team-oriented atmosphere with daytime working hours, Monday – Friday. The schedule may vary based on training and operational needs.

As an employee of the state of Wisconsin, youll also have access to an amazing benefits package including:

• 3.5 weeks of combined vacation and personal holiday time, 9 paid holidays, ample sick time.
• Top-rated health plan options starting at $39/month for single plans and $97/month for family plans, after two months of state service.
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Public Service Loan Forgiveness Program employer.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

As an HR Assistant and FMLA Coordinator, you will be responsible for performing various human resources duties, primarily focusing on Federal Family and Medical Leave Act (WFMLA/FMLA) and recruitment activities. Duties include:

• Serving as the primary point of contact for employees requesting to use FMLA and educating them on FMLA rights and processes.
• Processing FMLA and medical verification requests which includes determining eligibility, reviewing medical documentation, and processing entries in Peoplesoft.
• Providing consultation to WRC supervisors on recruitment and staffing activities while ensuring compliance with Wisconsin Human Resources Handbook and DHS policies and procedures.
• Serving as contact for communication to the public regarding WRC employment.
• Processing new hires and other personnel transactions and maintaining personnel files using the Human Resources Information System (HRIS), PeopleSoft.
• Provide back-up coverage for worker’s compensation tasks.

• The starting pay is between $27.00 and $29.00 per hour (approximately $56,000-$60,300 annually), plus excellent benefits.
• A 12-month probationary period is required.
• The classification is Human Resources Assistant-Advanced and the pay schedule/range is 81/04. Pay for current or former state employees is set based upon the rules that apply to compensation for the applicable transaction.

• All applicants who may be appointed to this position will be required to allow DOA to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
• All staff at WRC will be required to receive a TB test and maintain one on file.
• DOA does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Minimally qualified applicants will have both of the following:

• Experience working in an office setting providing administrative support (e.g., scheduling interviews or meetings, drafting documents, reviewing documentation to ensure accuracy and completion, responding to emails, etc.).
• Experience using Microsoft Office Products including MS Word and Excel for tasks such as document creation, data entry, report production, data analysis, etc.

Well-qualified applicants will also have one or more of the following:

• Formal education or training in HR (e.g., coursework, certifications, etc.).
• Experience performing HR activities within an HR office setting (e.g., recruitment and selection activities, onboarding new employees, maintaining personnel files, using an HRIS system to process personnel transactions or payroll, etc.).
• Experience administering FMLA and/or Worker Compensation.

The letter of qualifications is limited to one (1) page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

Applying is easy! Click “Apply for Job” to start the application process. Sign into your account or click “Register Now” to create an account before applying for the job. Follow the steps outlined in the application process and submit your application.

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Submitted materials will be evaluated by a panel of job experts according to the qualifications above. Please monitor your email for communications related this position. Current or former permanent, classified, state employees must complete the online application process to be considered.

If viewing through an external site, please apply directly at Wisc.Jobs.

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Veterans are encouraged to apply. For complete information on veterans’ hiring programs with the WI Department of Veteran’s affairs, click here.

For questions or a copy of the full position description, please contact Alyssa Kjin at Alyssa.kjin@wisconsin.gov.

For assistance with technical difficulties, please contact the Wisc.Jobs help desk at 608-267-1012 or wiscjobs@wisconsin.gov.

The deadline to apply is Monday, April 1 at 11:59pm CT.