HR Coordinator

JOB PURPOSE:

A Human Resources Coordinator must be an excellent communicator, able to foster relationships with both employees and external vendors. With a primary focus on enhancing HR processes, the HR Coordinator is tasked with executing a wide range of duties that underpin the HR departments functionality. These responsibilities include, but are not limited to, managing employee records, assisting with payroll processing, coordinating training sessions, and administering benefits. This role requires an exceptional communicator who is detail-oriented and possesses a keen understanding of HR procedures, and best practices.

ESSENTIAL FUNCTIONS INCLUDE BUT NOT LIMITED TO:

• Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Reconciles benefits statements.
• Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
• Assist in the entire recruitment process, including job postings, screening resumes, scheduling interviews, and facilitating the candidate selection process.
• Engage in background checks and reference verifications for potential employees.
• Conduct employee orientation sessions to familiarize new hires with organizational policies, procedures, and culture.
• Manage offboarding processes for exiting employees, ensuring a smooth transition.
• Assist with all internal and external HR related inquiries or requests.
• Maintain both hard and electronic copies of employee records.
• Maintains responsibility/accountability for 24-hour day management.
• Assist in payroll processing by providing the payroll department with accurate employee data.
• Address and resolve payroll discrepancies and queries from employees.
• Communicates ideas effectively. Shares information and keeps others properly informed. Gives, and is open to useful feedback.
• Assist in preparation and execution of orientation and training plans with the Clinical Educator.
• Facilitate communication among employees and management, addressing any employment relations issues.
• Prepare and maintain reports related to specific HR projects and metrics.
• Analyze data to inform HR strategies and decision-making.
• Ensure compliance with labor laws and organizational policies through regular audits and by recommending corrective action.
• Ensure compliance with licensure, certification, registration and OIG.
• Assists with additional HR task as requested.

BEHAVIORAL STANDARDS

• The individual must support the mission, vision, and goals of Avem Health Partners and serve as a role model within the company.
• Exhibit positive customer service behavior in everyday work interactions.
• Demonstrate a courteous and respectful attitude to internal workforce and external customers.
• Communicate accurately and appropriately.
• Handle difficult situations in a discreet and professional manner.
• Hold self-accountable for professional practice.
• Participate in performance improvement activities utilizing principles to support and improve departmental goals.
• Demonstrate knowledge of unit goals and is active in committees and projects to achieve these goals.
• Keep current with literature regarding changing practices, interventions and best practices.
• Assume responsibility for seeking out educational and professional opportunities for personal learning needs and growth as well as meeting mandatory education requirements.
• Act as a preceptor as requested.
• Demonstrate excellent work attendance and actively participate in a variety of meetings and training sessions as required.
• Adhere to the Avem Health Partners Code of Conduct and Standards of Behavior. Complies with established policies and procedures and all health and safety requirements.

EDUCATION/QUALIFICATIONS:

• SHRM-CP certification preferred.
• 1-3 years of previous HR, Customer Service, Staffing and/or Recruiting experience required.
• Meticulous and detail-oriented mindset.
• Excellent communication skills with a customer focused attitude.
• Knowledge of labor laws, HR best practices, and healthcare regulations.
• Self-motivated.
• Proficiency in MS Office and HRIS systems.
• Previous clinical experience preferred.

PHYSICAL REQUIREMENTS:

• To perform this job successfully, an individual must be able to perform each essential job duties satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodation must be requested by the employee/applicant to be considered.
• This job requires visual abilities, auditory abilities, and must be intact to perform duties.

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