Executive Assistant – Wilmington Hospital – Leadership

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

Christiana Care is looking for a full-time Executive Assistant to provide administrative support to the Campus Executive Director and Chief Medical Officer and staff as required. To coordinate the overall endeavors of the Administration of Wilmington Hospital in a professional and efficient manner ensuring confidentiality of all matters.

ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it.

Knowledge, Skill, and Ability Requirements:

Knowledge of business office practices.

Knowledge of clerical methods and techniques.

Proficient in Microsoft Office products – Word, Excel, PowerPoint, Outlook

Knowledge of office equipment and machines.

Knowledge of medical terminology

Knowledge of departmental policies, procedures, and operations.

Ability to plan, organize, and handle various tasks simultaneously.

Ability to use personal computer using word processing, spreadsheet, and data base programs to enter, store, and retrieve information.

Ability to maintain confidential and sensitive information and materials.

Ability to interact effectively and maintain constructive working relationships.

Ability to establish and maintain departmental filing system.

Ability to work independently within established guidelines.

Ability to coordinate and implement changes in appointments and schedules.

Ability to exercise judgment, tact, and diplomacy.

Ability to type and transcribe accurately at 80 words per minute.

Skill in verbal and written communication.

Ability to notarize a plus.

Principal duties and responsibilities:

Provides administrative support to, Campus Executive Director and Chief Medical Officer attends meetings and takes and types minutes, composes agenda, drafts and types correspondence, schedules meetings, maintains up to date filing systems, screens incoming calls and takes accurate telephone messages.

Schedules and manages executives’ calendar using e-mail calendar system and provides all pertinent information needed for scheduled appointments.

Attend, summarize, and post daily campus huddles

Manage complex calendars, prioritizing and resolving scheduling conflicts.

Anticipates needs and provides assistance to ensure manager is prepared for daily activities.

Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to leader’s attention.

Assist the Departments managerial staff to achieve pre-determined goals and objectives

Greets visitors, ascertains nature of business, and escorts or directs visitors to appropriate individuals.

Schedules meetings including advising attendees, reserving rooms, arranging meals and refreshments, equipment, and other support materials.

Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.

Makes travel reservations, orders tickets, makes and confirms lodging and airline reservations, and prepares travel advance and expense reports.

Maintains time and attendance information for the department including timekeeping for payroll.

Audits and maintains monthly budget sheets for accuracy.

Assist with special projects and activities.

Maintains Wilmington caregiver and management distribution lists.

Hours: Day Shift

Education and experience requirements:

• High School diploma or equivalent required.
• Completion of a program in secretarial science or related field preferred.
• Four years clerical or secretarial experience.
• Ability to notarize is a plus.

About ChristianaCare

ChristianaCare was recognized as one of Americas 100 Best Hospitals by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News &amp World Report as the #3 Best Hospital in the Philadelphia region out of more than 90 hospitals. To learn more click on this link https://www.youtube.com/watch?v=AZtpU0ib3t8

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.