Executive Assistant

Posted 3 weeks ago
Stanford University, Stanford, CA, Openings : 1,
Apply Here Job Description :

Stanford University is one of the world’s most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley’s most progressive companies, the School of Medicine is seeking candidates to fulfill the role of Executive Assistant to the Chair and Director of Finance and Administration in the Department of Obstetrics and Gynecology. You will be working with an unparalleled leading edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in
human advancements. Our culture is fast paced, energetic and growing all of the time.

We are seeking candidates with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact and who are progressive thinkers, see challenges as simply problems to solve, and whose spirit, energy and commitment provides a welcome and encouraging face for the academic offices.

Duties include:

  • Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence speaking for the supervisor.
  • Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention.
  • Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls keep the supervisor informed of all matters requiring his/her attention.
  • Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
  • Compose correspondence develop, review and edit presentations and documentation independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
  • Manage complex business travel in compliance with unit, university, and sponsor policies.
  • Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.
  • Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.
  • May also supervise staff.
  • Other duties may be assigned.

DESIRED QUALIFICATIONS:

  • Current or previous Stanford experience desired.
  • Prior experience working in a high level academic or medical center environment preferred.
  • Experience with Stanford on-line ordering and financial reporting systems
  • Knowledge of medical terminology.


EDUCATION &amp EXPERIENCE (REQUIRED):

  • High school diploma and five years of relevant experience or combination of education and relevant experience.
  • A caliber of maturity necessary for this role


KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
  • Excellent verbal and written communication skills, including strong phone handling skills and active listening
  • Editing and proofreading.
  • Excellent planning and organizational skills.
  • Ability to take initiative and ownership of projects.
  • Demonstrated ability to handle sensitive issues and maintains confidentiality.
  • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
  • Build sustainable relationships of trust through open and interactive communication
  • Communicates and coordinate with internal and external department leaders
  • Ability to multi-task, adapt to changing priorities and meet deadlines.
  • Communicate courteously by telephone, email, letter and face to face


PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone,
    sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • May work flexible work schedule including weekends.


WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety communicates safety concerns uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $39.90 to $46.63 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Last Date For Apply: 2024-07-26 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here