DMV Program Assistant

Bring your administrative professional experience to the Division of Motor Vehicles (DMV) as a Program Assistant (Program Assistant-Advanced Confidential) for the Bureau of Field Services, Southeast Region. This position works directly with the Regional Manager, Operations Manager, supervisors, and budget coordinators to oversee the general operations of the Region. This position will be headquartered in Milwaukee, WI at 433 West St. Paul Ave.

This position will have the opportunity to work up to 3 days remotely per week.

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $39/month for single plans and $97/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here .

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability . Click here to learn more about how we apply these values in our work.

In this position, you will provide support to the Regional Manager, Operations Manager, and Southeast Region Supervisors and provide guidance to other region headquarters administrative staff. You will assist with the coordination of budget data preparation as well as advise and assist supervisors with policies, procedures, and general section program activities. Other duties include:

• Research, compilation, analysis and documentation of special program data and reports
• Liaison with other departmental unites
• Assistance with process purchasing and contractual services
• Review and analysis of region service activities
• Maintenance of computerized databases and computer-generating reporting systems

This position is in schedule-range (81-05) with a salary of $22.00/hr ($45,760 annually)-$26.50/hr ($55,120 annually) , plus excellent benefits . A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States. WisDOT is not an E-verify employer.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

This position requires the ability to occasionally travel on an independent basis to all DMV Customer Service Centers located in the Southeast Region. This position will be expected to visit all service centers once every 6 months.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may need to report to office locations in Wisconsin on short notice.

Qualified applicants will have experience with all the following:

• Experience working independently and setting priorities to meet deadlines.
• Experience using databases, spreadsheets, and word processing programs.
• Experience providing customer service such as answering questions, resolving issues, explaining policies, etc.
• Experience conducting work area assessments and recommendation.

In addition to having all the above, well qualified applicants will have experience with one or more of the following:

• Experience conducting procurement activities.
• Experience performing administrative assistance in a professional environment.
• Experience utilizing discretion with sensitive and/or confidential communications and situations.

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here . For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here . The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Becca Ott at rebecca.ott@dot.wi.gov or 608-266-7623. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

The deadline to apply is 11:59 PM on Sunday, March 31, 2024.