Department Assistant, QE9646
Apply Here Job Description :
Working Title
Department Assistant, QE9646
Posting Number CSA02015P
Department USD-Center for Disabilities
Physical Location of Position (City) Sioux Falls
Posting Text The Center for Disabilities is looking for a department assistant to support the Center for Disabilities and its diverse portfolio of work. Successful candidates must have the ability to work in a fast paced environment with strong organizational skills. Must have the ability to juggle multiple projects, have solid administrative skills including the ability to write, speak and interact clearly and professionally, a strong sense of urgency and problem solving skills. Must be computer savvy and proficient in Microsoft Outlook, Word and Excel. Experience working with persons with disabilities would be a plus. Funding for this position is secured through grants. Continuation within the position is contingent on performance and funding availability.
Duties Include:
- Provide administrative support to staff, including directors, researchers, and program coordinators.
- Manage departmental correspondence, including emails, phone calls, and mail distribution.
- Assist in scheduling meetings, appointments, and conference calls for staff members.
- Prepare and distribute meeting agendas, materials, and minutes as needed.
- Maintain and update departmental databases, records, and filing systems.
- Assist with the organization and coordination of departmental events, workshops, and training sessions.
- Manage office supplies inventory and place orders as needed.
- Assist with the preparation and processing of departmental budgets and financial documents.
- Coordinate travel arrangements and accommodations for staff attending conferences or events.
- Serve as a liaison between staff and other departments, external partners, and community organizations.
- Conduct research and gather information as assigned by department leadership.
- Perform other administrative tasks and duties as assigned to support the overall functioning of the Center.
- Previous experience in administrative support roles is advantageous.
- Excellent organizational and time management skills.
- Think critically, be solution-oriented, and anticipate needed support.
- Strong attention to detail and accuracy in work.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
- Knowledge or interest in developmental disabilities research or advocacy is a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Posting Date 04/24/2024
Closing Date
Open Until Filled Yes
First Consideration Date 05/08/2024
Advertised Salary depends on education and experience plus state benefits and retirement
Duration of the Term 12 months
If Other, describe duration NA
Appointment Percent 100
Work Hours 8:00 AM to 5:00 PM
Typical Hours Worked Per Week
Appointment Type Regular
Scope of Search External (includes Internal)
If internal, define scope of search NA
This position requires No Requirement
If other, please indicate NA
Department Description and Cultural Expectations
Equal Employment Opportunity Statement USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse. Last Date For Apply: 2024-07-25 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here
