Court Operations Associate Mille Lacs County

Division:7th Judicial District
Bargaining Unit: Teamsters CAT
The expected starting salary for external candidates will be $21.02.

The Seventh Judicial District is accepting applications to fill a full-time Court Operations Associate position. This position’s primary location is located in Mille Lacs County Court Administration, Milaca, MN. It is a multi-county role that is a part of the assigned counties of Mille Lacs and Benton in the 7th Judicial District.

This position will perform a full range of court operations work within an assigned unit, which may include case processing and courtroom clerking in the areas of probate, jury, conciliation, traffic, criminal, civil, juvenile and/or family, using electronic case processing system and related applications and equipment. Work includes case processing and scheduling and assisting court customers and justice partners. Work requires the exercise of independent judgment in accordance with instructions, rules of court, state statutes, and court and office policies, and procedures. Work requires good verbal and written communication, attention to detail and excellent customer service skills.

Example of Duties

• Performs the full scope of varied court clerical work involved in case processing in the areas of criminal, traffic, juvenile, family, jury, conciliation, civil and probate performs work manually and electronically on the Minnesota Court Information System (MNCIS) and related computer systems.
• Reviews legal documents for completeness, adequacy, accuracy and compliance with rules.
• Determines proper routing of complaints, petitions, and other filings notifies parties.
• Performs receipting function for case initiations, certified copies and fine payments.
• May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on case status and court records, and giving assistance with the processing of applications and documents and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings.
• Types or generates from the computer, notices, executions, correspondence, court calendars, orders, etc. reviews for accuracy and completeness also may perform jury coordination and processing activities.
• Enters on computer system, required permanent record information such as case events, bail information, case activity, dispositions and sentencing. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable.
• Performs telephone and counter work answers/responds to incoming phone calls responds to questions/inquiries regarding court procedures manages court records.
• Assures completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements.
• Performs courtroom clerical duties prepares case files and forms for court checks people in and calls the calendar swears in witnesses takes court minutes and/or may operate electronic recorder to record dispositions sets court dates for next appearance arranges and organizes the docket, notes continuances, makes minute and docket entries to reflect case progress updates cases and prepares judge orders.
• May participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters sends out notices contacts attorneys and parties concerning rescheduling makes appropriate record entries.

Typical Qualifications

• High School Diploma or Equivalent
• Six months of recent experience in the legal field or a highly technical, customer focused, administrative position
• OR Equivalent education and experience

• Experience using electronic applications, such as Microsoft Office Suite, Adobe Acrobat, and the ability to learn job related software
• Experience providing exceptional customer service while working under pressure in a high volume, fast-paced environment
• Ability to multitask and prioritize duties while remaining flexible and adaptable to change
• Ability to effectively communicate verbally and in writing, including the handling of sensitive and confidential matters
• Ability to read, comprehend and explain rules, statutes, legal documents, policies and procedures of varying complexity
• Ability to establish and maintain respectful, and effective working relationships with others
• Ability to work in an inclusive, multicultural environment and professionally exhibit cultural sensitivity
• Ability to begin new tasks with little supervision while maintaining a high degree of accuracy in work product and demonstrating attention to detail
• Ability to make independent judgments and decisions
• Excellent customer service and interpersonal skills, including the ability to de-escalate difficult interactions
• Reliable with the ability to meet commitments of work duties

• Associates or Bachelors degree in Criminal Justice, Political Science, Business Administration or a related field
• Experience working in the legal field or court setting
• Extensive knowledge of current court policies, procedures, processes and terminology
• Knowledge and experience with Minnesota Court Information System (MNCIS) and eFile and Serve (EFS)

Supplemental Information

Work is performed primarily in an office-setting, courtroom or at a public counter.

Please apply for this position online by clicking the Apply link near the top of this page. (For instructions on creating and submitting your online application, click on the How to Apply link in the left-hand menu at the top of this page.)

In addition to completing the online application, please upload and attach your cover letter and resume.

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at: 7th8th.HumanResources@courts.state.mn.us

If you have questions about this position, please contact us at: 7th8th.HumanResources@courts.state.mn.us

The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and encourage applications from persons with diverse backgrounds and characteristics. Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.

To learn more about employment at the Minnesota Judicial Branch, watch the video Working for the Minnesota Judicial Branch.

The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.