Court Clerk

General Summary

The Court Clerk performs a wide variety of clerical duties in support of the operations and services of the City Court processing case information, docketing and reporting accurate case file information to the public and defendants frequent public contact including cashiering/taking payments, answering phone calls, and supporting judicial and administrative personnel.

Essential Duties &amp Responsibilities

The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provides a variety of support services to the Judge in the courtroom during criminal cases, including calling the docket, recording proceedings on docket sheets, answering questions, and interfacing with attorneys and witnesses regarding court policies and procedures
• Reviews the need for failure to appear orders. Prepares warrants, summonses, court orders to show cause, and other court related documents for the Judge’s signature
• Maintains computerized criminal court database and other court files, including entering information regarding citations, court appearance dates and actions by the court, noting requests for continuances, and filing documents in appropriate files
• Prepares and processes cases such as misdemeanor, civil traffic, parking violations, and other civil matters in compliance with legal requirements and procedures
• Assists public at information counter and on the telephone, resolving various levels of customer service needs
• Enters, edits, and retrieves data utilizing court-specific computer software
• Performs file management functions including alphabetical and numerical case filing, creating new case files, tracking case files, matching documents to case files, and researching record requests
• Collects, posts, and balances fines and fees. Reconciles daily cash transactions using court-specific computer software and Microsoft Excel
• Sorts and separates internal, external, and hand delivered correspondence and case documents
• Performs other duties as assigned or required

Minimum and Preferred Entrance Qualifications

Education and Experience

• High School diploma or GED equivalent.
• One (1) year of court experience.
• An equivalent combination of training and experience. Knowledge and experience of AJACS case management system and collection procedures preferred.

SPECIAL REQUIREMENTS

• Bilingual skills (English/Spanish) preferred.

Competencies for Successful Performance of Job Duties

Knowledge:

• City Code, Arizona court system, Arizona Revised Statutes, Arizona Rules of Civil and Criminal Procedures, and legal terminology and courtroom behavior.
• AJACS case management software.
• Basic bookkeeping methods.
• Principles of record keeping and records management.

Skill in:

• Establishing and maintaining cooperative working relationships with employees, officials, other agencies and the general public.
• Operating a personal computer utilizing a variety of business software including AJACS court computer system.

Ability to:

• Provide excellent phone etiquette.
• Make independent decisions following established procedures, manuals, and codes.
• Follow written and oral instructions.
• Read, understand, and accurately complete legal forms and documents.
• Interpret and follow complex rules, regulations and procedures.
• Apply legal terminology pertinent to court activities and procedures.
• Communicate effectively verbally and in writing.

PHYSICAL DEMANDS
The physical demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.

The City of Maricopa is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: $19.78 – $30.07 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• Day shift

Work Location: In person