Clerk III – Real Estate (Open Positions: 2)

• Answers phones and assists citizens with questions regarding appraised value, physical characteristics, soil types, assessment levels, exemptions, classification, increases in value, tax laws, appeal process, etc.
• Assists Deputy County Appraiser and County Appraiser as well as other supervisory staff with special projects as assigned
• Assists with organization and coordination of large mailings such as: Agriculture questionnaires, change of value notices hearing documents, etc
• Assists with scheduling of real estate Informal Hearings and Payment under Protest appeals
• Assists with the compilation of hearing files as well as notification of results for both Informal and Payment Under Protest hearings
• Assists with the reviewing and clean-up of quality control reports
• Assists with the printing and coordination of all documents for 17% percent re-inspection, final review and change of value notices
• Enters large quantities data for commercial, residential with speed, maintaining a high level of accuracy, which must fall within Property Valuation Division (PVD) guidelines
• Files information both numerically and alphabetically
• Gathers building permit data from cities and county, organizes and data enters information collected, then runs property record cards for Appraiser II and Commercial Appraiser
• Maintains files of correspondence, forms, reports and educational records
• Designs queries and formats for various uses, as needed

• Prepares payment vouchers for all billings and statements received by the department as well as the petty cash fund, as needed
• Processes sales validation questionnaires and is responsible for the pre-validation of sales according to policies and procedures outlined by the county and the Property Valuation Division
• Runs property record cards (PRCs) for field staff and taxpayer requests
• Processes daily outgoing mail and fax requests
• Schedules meetings, educational courses and makes travel arrangements
• Receives incoming mail and processes outgoing mail
• Answers questions for taxpayers, other departments such as tax estimates
• Understands and adequately communicate with others how the class code/assessment system, property record card (PRC), and real estate codes are used
• Performs other duties as deemed necessary or as required.

• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to apply concepts of basic algebra and geometry
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to express or exchange ideas by means of communications, convey and receive detailed or important instructions and information to and from the general public
• Ability to read and interpret documents such as State of Kansas guidelines, regulations, and applicable statutes, operating and maintenance instructions, and procedure manuals
• Ability to receive, interpret and follow complex oral and/or written instructions
• Ability to reliably and predictably carry out duties

• Ability to speak effectively before groups of customers or employees of an organization
• Ability to write routine reports and correspondence
• Knowledge of federal, state and local laws and regulations governing appraisal for ad valorem tax purposes
• Knowledge of office practices and procedures, accounting procedures, computer applications and report preparation
• Knowledge of principles and processes for providing customer and personal services
• Knowledge of the KSCAMA system
• Knowledge of word processing and spreadsheet computer programs
• Skill in good organization and must have legible handwriting
• Skill in interpersonal, oral and written communication.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit use hands to finger, grasp, handle, or feel reach with hands and arms and talk or hear. The employee is occasionally required to stand walk climb or balance and stoop, kneel, crouch, or crawl. Lifting, moving, pushing or pulling up to 10 pounds does not generally occur. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Sustained movements of the wrists, hands and/or fingers in lettering or otherwise working primary with the fingers rather than the whole hand or arm. Heavy computer data entry is required.