Clerical Assistant III

General Description
This position provides a variety of simple to moderately difficult clerical tasks in support of the Region 2 and RRC Office. Tasks are performed within established procedures and under moderate supervision.

Duties and Responsibilities
Incumbent may perform any combination of the tasks listed below:

• Operates duplicating and scanning machines.
• Performs routine maintenance on duplicating machines.
• Initiates service calls.
• Performs pickup/delivery of duplicated materials.
• Performs other delivery services as needed.
• Performs relief outgoing mail and shipping functions.
• Maintains daily and monthly reports as related to assignments.
• Performs clerical assistance at CTA workshops and conferences.
• Serves as switchboard operator.
• Provides backup for scheduling and setting up conference rooms.
• Performs other appropriate duties as assigned.

Functions Unique to This Position

• Assists with training of relief switchboard operators.
• Maintains postage meter and handles electronic refilling of meter.
• Assists Regional Supervisor with coding/calculating of regional invoices, staff expense forms and database entries.
• Creates, maintains and produces the Region 2 Directory.
• Coordinates external/internal billing for supplies, copying and postage.
• Coordinates ordering of all office supplies.

Qualifications – Minimum Required

• High School diploma/GED &amp 1 year relevant experience.
• Valid California Driver License.
• Experience with duplicating and scanning machinery.
• Ability to carry and transport loads of materials.
• Ability to learn and use mailing equipment.
• Ability to work cooperatively with staff members.
• Demonstrates a mechanical aptitude and interest.
• Proficiency in the use of computer technology and the ability to learn and use the Associations software programs.
• Ability to learn and operate telephone console, answering units and data entry programs.
• Ability to work overtime as needed.

• This position is in a bargaining unit represented by CAS. Salaries are established by a collective bargaining agreement. Step placement is also determined by the CTA/CAS Agreement.

CTA values a diverse workplace and encourages women, people of color, LGBTQ+ individuals, and members of ethnic minorities to apply.

CTA is an EQUAL OPPORTUNITY EMPLOYER and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital or veteran status, sexual orientation, disability, or any other basis prohibited by applicable state and federal laws.

Employees are required to be fully vaccinated against COVID-19 unless approved for medical or religious exemption.