BARD06-2024-00462-Records & Data Management Clerk II-Riverton

Description and Functions

GENERAL DESCRIPTION:

Are you ready to take on a new job that provides a perfect platform to grow yourself and your profession? Elevate your office career and find a healthy work-life balance at the Wyoming Honor Farm! We are presently seeking highly motivated, detail-oriented, organized, and professional applicants for a Records &amp Data Management Clerk. With the Wyoming Department of Corrections, you will contribute to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.

This position works in the Inmate Records Department of the Wyoming Honor Farm. The Records Clerk maintains inmate records, explains sentence structure to inmates, and supports the Records Manager.

Human Resource Contact: megan.sims@wyo.gov or 307-856-9578 ext. 222

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Analyzes operating practices and procedures, preparing, certifying, and structuring information.
• Fulfills internal and external data requests.
• Assists in the coordination of agency data collection activities.
• Performs various tasks associated with managing, implementing, evaluating, and retaining a large and complex records system.
• Gives technical assistance, advice, and information to agency personnel, inmates, the public, and state and federal agencies regarding governmental and confidential records and data.
• Uses judgment and relies upon considerable knowledge of the subject material.
• Searches for and retrieves information from files and responds to informational requests.
• Consults the manual of policy and procedure to ensure that actions to be taken comply with laws or rules.
• Gives and receives information requiring some judgment or discretion regarding the work units current and specific business by telephone or direct personal contact.
• Provides access in the timeliest manner at the least cost and ensures final disposition for those records that have met their legally approved life cycle.
• Informs and educates constituents of records and information management needs.

Qualifications

PREFERENCES:

Preference may be given to applicants with prior correctional experience.

KNOWLEDGE:

• Knowledge of theories, principles, and practices of archival science.
• Knowledge of governmental records systems.
• Knowledge of Records and Information Management (RIM) and archival science practices, principles, and practices.
• Knowledge of office computer programs and records retention

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Must be able to lift 25 pounds
• Ability to stand to perform filing for up to eight (8) hours

• FLSA: Non-Exempt
• This position must pass a background/reference check.
• The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy, all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to the appointment.
• WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
• WDOC has a strict dress code policy to includes standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• The Wyoming Department of Correction is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape.
• WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement. Please visit our website at http://doc.state.wy.us/

Supplemental Information

080-Deparment of Corrections – Prisons – Wyoming Womens Center

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A &amp I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here to learn more!