Administrative Support Assistant

Duties

• Participates in the development of long and short-range planning as it relates to finance, procurement and training for the district. Conducts a variety of ongoing and specialized studies of the districts administrative functions and needs for the purpose of effectively measuring past trends and accomplishments and /or determining the current and future needs of the district.
• Uses work experience and knowledge of requirements to search, locate, and obtain publications, data, information, records, to prepare reports and summaries.
• Assists in the development of statistical information of financial obligations and expenditures by object classification, e.g., procurement, services, travel, etc.
• Prepares and executes procurement requisitions for approval by District management.
• Researches and solicits potential vendors for price quotations on a variety of supplies, material, equipment, and services.
• Analyzes offers on established factors such as responsiveness, ability to perform, reasonable price and other factors peculiar to a particular acquisition necessary to ensure the best value for the government.
• Administers purchase orders including following up on deliveries, extension of delivery times, settling disputes which arise, and contacts vendor customer service staff to discuss the status of acquisitions, delivery arrangements, supply and or service problems.
• Prepares purchase orders and related correspondence and reviews payment documents. Responsible for reviewing and processing reimbursement submissions prior to District Managers approval.
• Reviews monthly budget reports for accuracy and monitors expenditures. Maintains records, including electronic databases or spreadsheets, related to purchase orders, requisitions and credit cards.
• Serves as the District Property Management Officer and coordinates the property management programs.
• Receives and disburses supplies and equipment in accordance with existing regulations and property classification. Maintains up-to-date master inventory of all the equipment in the district marks and tags all property.
• Coordinates the management of the districts motor vehicle fleet. Serves as a liaison between GSA and the districts work groups regarding vehicle service, maintenance, repair, accident reporting, and replacement.
• Prepares the districts annual training plan for entry level, intermediate and journeyman employees and supervisors and managers. Submits plans for approval and monitors throughout the year.

Requirements

Conditions of Employment

• Must be a U.S. Citizen.
• Must be at least 16 years old.
• Requires a probationary period if the requirement has not been met.
• Candidate required to obtain the necessary security/investigation level.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether youre a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure youre eligible under their policies.

  The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date.

  • Resumes: Required and applicants must provide a resume either by creating one in USAJOBS or uploading one from your profile. To receive full consideration for relevant and specialized experience, please list the month, year, and number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions and confirm that your resume supports your question responses.
  • Veterans Documents (if applicable) : To be considered as a 5-point (TP) preference eligible, you must submit a copy of your DD214, Certificate of Release or Discharge from Active Duty. Your DD 214 must show the type of discharge and dates of active duty. To claim 10-point (CP/CPS, XP) preference, you must submit a copy of your DD214 an Application for 10-point Veterans Preference, SF15 and the proof of entitlement of this preference, which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active-duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive the veterans preference. For more information, go to Feds Hire Vets – Veterans Preference
  • Displaced Employee Placement Documents: Only required if requesting priority consideration under CTAP or ICTAP eligibility.
  
  Cover Letters are not mandatory and will not be used to verify experience but may be submitted.
  
  Do not upload password-protected documents.
  
  Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

• How to Apply

  To apply for this position, you must complete the initial online application, including submission of the required documentation specified in the Required Documents section.

  Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time on the vacancy closing date to receive consideration.
  
  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations.

  Important – Save your information before the 30 minute system timeout! For help, go to USAJOBS Help Center.

  STEP 1 – Create USAJOBS Account on www.usajobs.gov , including Resume and Saved Documents. Your resume must provide sufficient information to substantiate your responses to the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. For each employment period , include start/end month &amp year and note full-time or part-time (if part-time, include # of hours worked per week) otherwise, your application may be considered incomplete.

  STEP 2 – Complete the 1st part of the application process (USAJOBS) Once you have identified a job on USAJOBS that you wish to apply for, click on the job title and then click the Apply button. For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Proceed through the steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. In the final step, once you have certified your application, click the Continue to agency site button.

  STEP 3 – Complete the 2nd part of the application process (DOL). On the Department of Labor (DOL) page, create a DOL Account if you have not already and click Apply to this vacancy . Continue through the progress steps at the top of the DOL page. The 2nd progress step is where you answer the vacancy-specific questions. The 3rd progress step Documents is where you submit the required documents (only if applicable to you) specified in the Required Documents section of this vacancy.

  STEP 4 – On the Review and Submit step , verify each section of your application is complete and correct. In order to submit your application, you must have a check mark next to each section listed. If there is an X, return to the appropriate section and follow the prompts. When it is ready for submission, certify your application and click the Submit Application button.

  STEP 5 – Edit Application as needed by 11:59 pm Eastern Time of Closing Date by returning to USAJOBS, clicking the vacancy, then Update Application.

  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  
  For more detailed information on applying for positions with DOL click here to view the U.S. Department of Labor, How to Apply website.

  Agency contact information

  Allison Towal

  Phone

  972-850-4453

  Email

  towal.allison.k@dol.gov

  Address

  Mine Safety and Health Administration
  200 Constitution Avenue NW
  Washington, DC 20210
  US

  Next steps

  Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interviews. You will be notified of the outcome. A selection is expected to be made within 30 calendar days of the issuance date of the certificate.

  For instructions on how to check the status of your application, go to USAJOBS Help Guide.

  USAJOBS will no longer send status alert email notifications. You can check your application status in the TAS by logging into USAJOBS and in the Applicant Dashboard, click the hiring agency Talent Acquisition System (TAS). If the TAS does not provide application tracking information, contact the agencys point of contact on the job announcement.
  
  To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link, and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Open to U.S. citizens and ICTAP/CTAP eligibles within the local commuting area. Also advertised as job #MS-24-DAL-MSHA-12382416-AKT for status applicants, VEOA eligibles Military Spouses Land and Base Management eligibles OPM Interchange Agreement eligibles and CTAP/ICTAP eligibles within the local commuting area. To be considered for each vacancy, apply to BOTH jobs.