Administrative Specialist (SWCD) – Non-Dakota County Recruitment
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General Description
POSTING TYPE: Open Competitive Recruitment posted on behalf of the Soil & Water Conservation District Open competitive
DEPARTMENT: Dakota County Soil and Water Conservation District (SWCD)
HOURS: Full Time, 40 hours/week
HIRING RANGE: $53,925 – $67,406 /year (106 grade level)
SALARY RANGE: $53,925 – $84,258 /year
LOCATION: Dakota County Extension and Conservation Center, Farmington, MN
UNION: None
CLOSE DATE: 4:30 p.m. on Monday, March 25, 2024
The Dakota County Soil and Water Conservation District (SWCD) is seeking candidates for an
Administrative Specialist position.
The primary objective of this position is to
provide administrative services, outreach and program support for the Soil and Water Conservation District (SWCD). The position will be responsible for assisting with day-to-day operations of the SWCD including customer service, organizing and distributing mail and meeting materials, assisting with the development of work plans and reports, supporting communication and outreach aspects of conservation programming including social media, and managing web site content.
The Administrative Specialist will report to the District Manager but will work in a team environment with staff from the SWCD, Dakota County, watershed management organizations and a variety of local, state, and federal organizations. The position will serve as the primary point of contact for customer inquiries. Strong customer service, communication and organizational skills are necessary components of this position.
Minimum Qualifications
- Associates Degree in Administrative Support or closely related field AND two years of progressively responsible office, administrative, and/or general customer service experience OR
- One year of specialized office administrative training beyond high school AND three years of progressively responsible office, administrative, and/or general customer service experience OR
- An equivalent combination of education and experience (as noted above) to equal or exceed 4 years.
Preferred Qualifications:
- Experience in a communication environment – public relations, outreach, media
- Experience with science, nature, and environmental content
- Experience with graphic design including developing and managing web sites.
- Experience with GIS
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the positions management approved work schedule is required for all positions.
- Provides general administrative functions and serves as the initial point of contact for customers.
- Supports staff with preparing, organizing, and distributing documents and agendas.
- Purchases office supplies and maintains program inventories.
- Coordinates the purchase and maintains databases under the SWCDs tree sale program.
- Develops and maintains the SWCD website and partner websites.
- Assists with design and drafting of quarterly newsletter, press releases and outreach materials.
- Promotes the SWCD through social media platforms.
- Assists staff with coordinating events and workshops including the registrations and scheduling.
- Provides support related to SWCDs role as building authority, including scheduling of conference rooms and coordinating with Dakota County Facility Management and other building tenants.
- Assists with file management and maintaining records.
- Assists with developing maps and graphics for project planning.
- Provides information to landowners on conservation programs or directs them to appropriate staff.
- Performs other duties as assigned.
Essential Job Functions: 1-13
Knowledge, Skills & Abilities and Work Environment
- Knowledge of departmental programs, policies, and procedures.
- Comprehensive knowledge of business English, grammar and punctuation.
- Comprehensive knowledge of general office procedures, practices and equipment
- Ability to organize work efficiently and effectively and switch between multiple tasks with multiple interruptions throughout the day.
- Ability to operate personal computer equipment and use software including Microsoft Word, Microsoft Excel, Microsoft Access, Power Point, Adobe, and Microsoft Office
- Ability to use tact and discretion to preserve confidentiality of sensitive materials and information/
- Ability to communicate effectively both orally and in writing.
- Ability to work effectively and efficiently with the public, internal staff, partnering organizations, elected officials and outside organizations in a professional manner.
- Ability to work under minimal supervision.
Work Environment
Work is performed in a County office building. Work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as notebooks and work papers. May require occasional travel. Work is often performed independently without supervision. Occasional evening and weekend work is expected.
Work Location
Dakota County Soil and Water Conservation District
4100 220th Street West, Suite 102
Farmington, Minnesota 55024
Benefits
- Comprehensive and affordable medical, dental, vision, and other benefits
- Excellent work-life balance
- Generous paid time off (accrual rate starts at four weeks per year)
- Eleven paid holidays and one floating holiday each year
- Pension with a generous employer contribution
Selection Process
- You submit an online application that includes supplemental questions
- We assign you a score based on your qualifications
- Top scoring candidates are referred to the hiring manager for interview consideration
- We conduct interviews and reference checks before extending an offer
- We extend an offer and conduct background checks
