Administrative Associate III (City Clerks Office)

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The Office of the City Clerk is currently accepting applications from highly qualified candidates for the position of Administrative Associate III .

Apply today and join our dynamic team of driven individuals dedicated to upholding public service, fostering transparency, and advocating for good governance in a collaborative and positive work environment!

• Strong written and oral communication skills.
• Team player with a positive attitude and strong work ethic.
• Adaptable and resourceful.
• Ability to work effectively under pressure and organize workflow to deliver high-quality products within established deadlines.
• A self-starter who can effectively manage projects of diverse sizes and complexities, ensuring successful execution from start to finish.
• Knowledge of budget programs such as SAP – a plus!

Essential Duties:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Ongoing office management tasks requiring prioritization and assignment of work for other clerical or secretarial staff, provide technical guidance to same, coordinate information from and act as the liaison for the department.
  
• Contact with the public, City or governmental officials, and others requiring tact, diplomacy, and the use of discretion in responding to inquiries.
  
• Establish and maintain confidential files concerned with personnel and/or policy matters records actions taken on sensitive issues and is responsible for releasing information to authorized parties.
  
• Arrange schedule of appointments for supervisor and staff, exercising discretion in committing supervisors time and in referring caller or visitor to another appropriate source of information or service.
  
• Locating sources of information, devising forms needed to secure data determine proper format for finished reports may edit draft staff reports for grammatical and punctuation errors.
  
• Establish, maintain, revise, and update department or division filing systems.
  
• Compile a variety of narrative and statistical reports and documents from notes, typed copy, rough drafts, database queries, oral instructions, memos, transcripts of minutes and reports. Edit drafts for composition and grammatical structure.
  
• Prepare agenda for policy-making bodies, Boards or Commissions, and provide supportive secretarial services to Commission or Council members as needed.
  
• Compiles minutes for policy-making bodies, Council, Boards, or Commissions using notes, video, and audio tapes requiring a discernment of context.

Minimum Qualifications:

Sufficient education, training, and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:

• Equivalent to graduation from high school and 4 years of progressively responsible administrative experience.

• Specified assignments may require possession of a valid California Driver’s License.

Supplemental Information:

The Selection Process:

• Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates).
• Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time.
• The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee.