Administrative Assistant

Posted 3 weeks ago
UCLA, Los Angeles, CA 90024, Openings : 1,
Apply Here Job Description : This is a great entry-level opportunity for individuals looking to work in higher education in an academic department. Under the supervision of the MSO (Office Manager) of the Computer Science Department, provide administrative and secretarial support to 12-15 full-time and part-time faculty members. We are looking for a professional who can perform a variety of tasks and responsibilities with a positive, customer service-oriented attitude. Duties include but are not limited to: compiling, organizing, and preparing documents using multiple software programs, arranging and scheduling seminars and workshops, processing visas and visitor hiring, arranging hotel accommodations, catering, and audio visual equipment, making travel arrangements, and processing reimbursements.

Salary &amp Compensation



  • UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications


  • Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. (Required)
  • Standard business verbal and written communication skills, active listening, and critical thinking to effectively convey information to faculty, staff, students, and the general public. (Required)
  • Interpersonal and work leadership skills to provide guidance to other nonexempt personnel. (Required)
  • Utilize the MathType software (Preferred)
  • Proofreading skills. Editing correspondence, reports, notes, etc. for correct grammar, spelling and punctuation. (Required)
  • Time management skills. Prioritizing assignments to complete work in a timely and accurate manner. (Required)
  • Skill in using Microsoft Office suite, Windows/Mac operating systems. (Required)
  • Ability to operate and navigate various UCLA online systems and databases to generate department reports. (Required)
  • Familiarity with HTML to prepare seminar web pages. (Required)
  • Knowledge of policies relating to foreign visitors, visa regulations. (Preferred)
  • Knowledge of University policies regarding purchase orders, reimbursements, travel arrangements, etc. (Preferred)

Special Conditions for Employment


  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule



8:00 a.m. to 5:00 p.m.

Union/Policy Covered



CX-Clerical &amp Allied Services

Complete Position Description



https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&ampJDName=Blank%20Assistant%203%20(40100801)

Apply


Campus Requisition #:

2047

UC Payroll Title:

BLANK AST 3

Department:

COMPUTER SCIENCE

Appointment Type:

2 – Staff: Career

  • Full Salary Range:

USD $28.23/Hr. – USD $40.44/Hr.

Remote/Hybrid Eligibility:

Yes

Department Location:

580 Portola Plz Computer Science

Total Openings:

1

Full or Part Time:

Full Time

Last Date For Apply: 2024-07-26 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here