ADMINISTRATIVE ASSISTANT

Class Definition

GENERAL STATEMENT OF DUTIES : To discharge as the Clerk of the Public Utilities Commission those duties and responsibilities as prescribed by law and by the rules adopted by the Commission to maintain general charge of the Commission Clerks office which principal duties and responsibilities include processing and coordinating all Commission matters, drafting orders for renewable energy and telecommunication matters, keeping and maintaining all official records of the Commission and to do related work as required.

SUPERVISION RECEIVED : Works under the direction of the Chairperson of the Public Utilities Commission with the latitude for the exercise of initiative and independent judgement work is reviewed for conformance to law, regulations and procedures.

SUPERVISION EXERCISED : As required, may supervise and review the work of personnel assigned to assist.

Illustrative Examples of Work Performed

To be responsible for overseeing the process and systems related to the administrative facet of processing cases via docketing.
To be responsible for the keeping and maintaining all official case records and the preservation of all documents.
To manage and maintain offical case files for each proceeding to include all filings received, documents issued, procedural schedules, service lists, and any other chronological information required.
To manage and maintain the Commission website.
To coordinate the scheduling of evidentiary hearings, public hearings and technical sessions of the Commission. To notify public utility officials, intervenors, and interested parties of the time and place of such hearings or meetings. To arrange proper accommodations for hearings including hearings in the affected local communities as required.
To prepare and publish all Commissions notices and any other documents required by the Commission.
To schedule and prepare open meeting agendas and maintain official records of the minutes of open meetings and the decisions of the Commission.
To work with staff to carry out the operational functions such as: monitoring and tracking the status of dockets, coordinating the dockets for deliberation at open meetings and preparing open meeting agendas accordingly, compiling case statistics for reporting overseeing the regulatory administrative functions associated with the States Renewable Energy Standard which such administrative functions include: (1) oversight to ensure that obligated entities remain in compliance with Rhode Island General Laws and Rules and Regulations Governing the Implementation of the Renewable Energy Standard, (2) review of applications for renewable energy resource certification in conjunction with consultant(s) and (3) drafting and updating annual compliance forms for obligated entities as needed.
To accept and review all filings made by applicants, ensuring completeness in accordance with Commissions rules.
To act as liaison between the Commission, utilities and intervenors in regard to filings, deadlines, questions and prefiled testimony.
To issue all orders, rulemakings and any other decisions required of the Commission.
To coordinate the flow of work among the various sections of the agency.
To manage and maintain the contents presented on the Commissions website which responsibilities include creating, editing, posting and updating information related to the dockets and filings.
To serve as the Rulemaking Coordinator for the Commission.
To coordinate with the renewable energy consultant on processing applications.
To draft and issue orders for applications to conduct business or cancel registration for telecommunication providers, for renewable energy eligibility and cancellation, and on uncontested matters. To respond to public inquiries and requests for access to public record requests.
To administer oaths in all cases before the Commission or in matters pertaining to the Commission’s work.
As necessary, to issue subpoenas for witnesses to testify at formal hearings.
To serve as the statutory Clerk of the Commission.
To do related work as required.

Required Qualifications for Appointment

KNOWLEDGE, SKILLS AND CAPACITIES : A thorough knowledge of the principles and practice of public administration and the ability to apply such knowledge in the administration of the Public Utilities Commission in connection with planning, coordinating and overseeing Commissions administrative functions. Familiarity with those sections of law, rules and regulations of the Public Utilities Commission which apply to the duties of the Clerk a thorough knowledge of the applications of modern office practices and procedures including the maintenance of legal and complex records a thorough knowledge of the principles and practices of utility regulation and the ability to apply such knowledge in the performance of the above duties the ability to keep accurate and concise records and files of commission proceedings, decisions, orders and other related materials and, the ability to coordinate the work of the Commission with utilities, the public and other concerned parties.

EDUCATION : Such as may have been gained through graduation from a college of recognized standing with a Bachelors Degree in Business or Public Administration and

EXPERIENCE : Such as may have been gained through employment in a responsible administrative or supervisory position in a governmental regulatory agency involving the application of and compliance with various laws, procedures and regulations in a regulatory setting.

OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.