Administrative Assistant

Position Overview :

Headquartered in Westport, Connecticut PetVet Care Centers is a nationwide veterinary network operating more than 465 general, specialty and emergency hospital with over 10,500 employees. Each location is managed locally and supported globally through our connected network. We are seeking an Administrative Assistant to help manage our office administration at our HDQ in Westport, CT.

Tasks include:

• Kitchen Inventory Management
• Sort mail – scan invoices and all of tax mail
• Handle all mail postage, making stamps or stamping envelopes for different teams
• Help tax team with certified mail – bring to post office as needed
• Handle all inbound packages and make sure they get to the correct person – this sometimes involves forwarding packages to hospitals that were incorrectly sent to Gorham
• AP Portal Tickets – account creations in Amazon, Staples &amp FedEx and handle account issues as the arise
• Record voicemails as AP tickets or forward to the correct person
• ACH Confirmations
• Prepare and submit expense reports for Gino, Tony, Uri and David
• Order Staples and Amazon supplies and unpack when it arrives
• Every 6 months do a clean-up of Amazon and Staples accounts
• Schedule trainings for new Hospital Managers for the Shared Services team
• Schedule, order food and set up/clean up monthly birthday parties at Gorham, and quarterly birthday parties at Riverside
• Order food for meetings
• Plan office parties – booking venues or for parties at the office, getting food and drinks
• Work on special projects
• Assist people as needed

Minimum Qualifications/Requirements:

• High school diploma, GED or equivalent combination of education, and/or experience.
• Knowledge of clerical procedures such as alphabetizing files and records.
• Good organizational skills

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