Administrative Assistant

MEGlobal Americas Inc. is seeking an Administrative Assistant to join our team at our Sugar Land, TX office.

The Administrative Assistant provides administrative support to the Sugar Land Office including, but not limited to: oversees events and meetings, maintains the condition of the office, serves as the Safety Warden, coordinates with all functions and departments as needed to ensure smooth operations, and provides general administrative support to internal and external parties as needed in a manner that reflects positively on the company. This role utilizes knowledge of company procedures and Sugar Land Office equipment and supplies to ensure that all required administrative tasks for the office are completed in an efficient and timely manner.

Key Job Responsibilities:

• Use MS Office, SAP and other software as necessary to prepare reports, procedures, letters, presentations and other documents, as required
• Participate in and attend meetings as directed (facilitate, take notes/minutes, keep time as required)
• Coordinate and work with Human Resources to ensure that audits are conducted for employees/contractors leaving the Sugar Land Office
• Manage Sugar Land Office contracts, including, but not limited to, office lease, cell phone, floral services, internet and telecom, and beverage vendors
• Create purchase requisitions to purchase equipment and supplies as required
• Establish and maintain internal department distribution lists, evacuation lists, bulletin boards, etc.
• Coordinate mail/courier pickup and delivery
• Return/order workstations and/or desk phone connections and/or company-issued cell phones
• Coordinate and manage relationship with American Chemistry Council
• Coordinate annual American Fuel &amp Petrochemical Manufacturers conference logistics and any other business conferences as directed
• Screen and distribute incoming calls, emails and mail
• Assist in coordination and management of all Sugar Land Office events, including, but not limited to, meetings, holiday parties, volunteer events, executive visits
• Coordinate Sugar Land Office leaders travel as needed, and coordinate local travel needs for visiting leaders
• Serve as liaison between Sugar Land Office and building management and all vendors providing services to the office
• Prepare and manage office budget, office calendar, expense reports and any projects as directed by leader
• Serve as a Safety Warden of the Sugar Land Office: maintain all safety related equipment and supplies, hold regular safety meetings, and communicate with first responders if and as needed
• Send out communications regarding the Sugar Land Office and
• Assist IT function as required in maintaining a fully functional service in the Sugar Land Office.

Knowledge, Skills and Experience:

• Minimum of 5 years pervious experience in an Office Professional role is preferred
• Advanced level of application expertise with MS Office products (Excel, Word, PowerPoint, Outlook, SharePoint, Office 365).
• Ability to multitask, possesses excellent communication skills and quick learner
• Must be able to work with sensitive information and maintain confidentiality

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States. Salaries are competitive and commensurate with qualifications and experience. MEGlobal is an equal opportunity employer.

Only those selected for an interview will be contacted.

About MEGlobal
MEGlobal is a global leader in the manufacture and marketing of ethylene glycol (EG). With a worldwide network, MEGlobal markets its products throughout Asia, the Americas, Europe, and the Middle East. MEGlobal embraces the principles of Responsible Care®, focusing on the safety of employees, neighbors, communities and the environment in every aspect of its operations. As a subsidiary of EQUATE Petrochemical Company (EQUATE), MEGlobal is part of the EQUATE Group which is the world’s second largest producer of EG. Visit www.meglobal.biz for more information.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person