Administrative Assistant
Apply Here Job Description :
Job Title:
Administrative Assistant
Job Location:
Gastonia, NC
Job Type:
Full-Time
Type of Role:
Onsite
About Lubrizol The Lubrizol Corporation, a Berkshire Hathaway company, is a specialty chemical company whose science delivers sustainable solutions to advance mobility, improve wellbeing and enhance modern life. Founded in 1928, Lubrizol owns and operates more than 100 manufacturing facilities, sales, and technical offices around the world and has about 8,000 employees. For more information, visit www.Lubrizol.com . We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.
Join Our Thriving Team at Lubrizol as an Administrative Assistant Unleash Your Potential. At Lubrizol were transforming the latex industry and looking for exceptional talent to join us on this journey. If you are ready to join an international company with talent around the world, and want to make a real impact, we want you on our team.
What Youll Do: You will be responsible for providing support in the area of purchasing, administrative tasks, accounts payable, inventory control and some accounting assistance.
What Will Be Your Environment: The Gastonia, NC location is about 30 miles west of downtown Charlotte, sitting close to the border of South Carolina. This site is currently experiencing some growth, though it currently has about 75 full-time employees. As part of the Advanced Materials division, this site produces a liquid acrylic polymer emulsion, which can be identified in end-use products such as latex or coatings applications.
What Were Looking For:
The Plant Support Administrative Assistant has a focus and responsibility in three main areas:
- Purchasing:
- Manage/coordinate set-up requests for new vendors into local enterprise system. Work with legal on service contracts, maintaining access agreements, liability and workers compensation insurance and safety training. Including maintaining vendor certificates of insurance, tax exempt certificates for vendors.
- Act as site ARIBA & LZBuy super-user, including the maintenance of local purchase catalogs and user training, including releasing site purchase requisitions as necessary. Participate in routine Corporate Indirect Purchasing meetings to act as liaison for the plant communicate applicable information and participate in projects as necessary.
- Support Maintenance and Operations with purchasing duties, including processing purchase request to purchase orders, and ordering of maintenance storeroom parts. As well as other administrative duties related to maintenance stores, purchasing, and maintaining office supply room inventory.
- Review vendor pricing as applicable to determine lower-cost options and coordinate with plant management any applicable and necessary bidding processes for hard goods and services.
- Manage creating, updating, and processing annual blanket purchase orders across multiple organizations for the Gastonia site.
- Administrative:
- Maintaining Records Retention – Hard files, system files and program management.
- Support plant leadership team with admin duties, including managing documentation for HSES/Quality programs and assisting with document control as needed for ISO9001/RC41001 program administration and other corporate and compliance program adherence.
- Work directly with service providers in maintaining plant needs including managing local relationships and managing/scheduling onsite work/visits – Cintas (uniforms), pest control, janitorial, Konica Minolta (printers), document shredding, Coffee Service, Grainger vending and Office Supplies.
- Support plant leadership team with admin duties including facilitating and scheduling meetings as well as scheduling catering and other items related to hosting visitors and plant eventouting planning.
- Accounting:
- Assist plant Controller with maintaining tax application of purchase orders and researching/resolving GR/IR issues.
- Liaison between vendors and Corporate Payables to research and resolve invoicing issues on purchase orders.
- Liaison between plant personnel and Corporate Payables to research and resolve invoicing issues within SAP VIM invoice processing system.
- High school diploma, GED or equivalent is required.
- 2+ years experience in accounts payable, purchasing and/or administrative responsibilities.
- Strong proficiency in Microsoft applications, Word, Excel, Outlook etc.
- Prior experience with SAP enterprise system considered a plus.
- Strong interpersonal and communication skills, comfortable interacting with all levels of plant personnel as well as corporate support functions, and third-party vendors.
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Self-starter, motivated, diligent, and detail-oriented individual with strong organizational skills. Able to manage several projects and task simultaneously, prioritizing time to complete on schedule with ability to “Think Outside of the Box”.
- Competitive salary with performance-based bonus plans
- 401K Match plus Age Weighted Defined Contribution
- Competitive medical, dental & vision offerings
- Health Savings Account
- Paid Holidays, Vacation, Parental Leave
- Flexible work environment
Nearest Major Market:
Charlotte
Nearest Secondary Market:
Concord
Job Segment:
Secretary, Accounts Payable, Document Control, Workers Compensation, Administrative, Finance, Human Resources, Research
