Administrative Assistant
Apply Here Job Description :
Job Posting Title
Administrative Assistant
Employee Type
Temporary (Fixed Term)
Recruiting Start Date
03-04-2024
Work Year
Job Exempt?
No
Recruiting End Date
03-31-2024
Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ?ohana!
Kamehameha Schools Hawaii Campus Middle School is looking for an Administrative Assistant to join their team! This position will support students, teachers, parents, and staff. We are looking for someone who is flexible, adaptable, able to manage multiple priorities, detail-oriented, and who works well in a dynamic team environment.
Job Summary
Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.
Essential Responsibilities
Administration
- Provides general administrative support to different departments within the division/group.
- Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
- Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
- Communicates and provides information for visitors and outside sources.
- Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.
- Coordinates and arranges staff events.
- Assists in preparing reports needed by the department.
- Provides back up to other administrative staff and cross trains.
- High School Diploma/Equivalent.
- Minimum of 1 year administrative or directly related experience.
- Ability to work flexibly.
- Good written, verbal, and interpersonal skills.
- Good organizational skills.
- Ability to work with general office equipment.
- Good computer knowledge.
- Ability to handle confidential information.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
- Experience working in an educational setting.
- Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
- Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
- Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.
- Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
- Work is typically conducted Monday through Friday at normal business hours.
