Administrative Assistant

SUMMARY

The Administrative Assistant provides administrative and clerical support to an assigned Director and above and related department personnel.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Commits to the mission, vision, beliefs and consistently demonstrates our core values.

• Tracks and collects data from various internal sources and prepares reports.

• Maintains work calendars and schedules outside and department meetings.

• Records and/or transcribes minutes of meetings.

• Provides phone coverage for department screens phone calls and relays messages in a timely fashion, and responds to callers as appropriate.

• Types memorandums, correspondence, policies and procedures, forms, and other monthly and quarterly reports for managerial staff may type highly sensitive materials requiring a high degree of confidentiality.

• Sorts and routes incoming department mail delivers out-going department mail.

• Performs special projects as assigned.

• Inventories, orders and coordinates office supply purchase and delivery with appropriate departmental and supply personnel.

• Communicates and cooperates with all levels of personnel, medical staff, auxiliary and ancillary departments.

QUALIFICATIONS:

High school diploma or equivalency required. Completion of two-year business school training program with focus on personal computers and general business machines preferred. Minimum of two (2) years experience in an administrative support role required. Prior experience in a comparable position in a hospital setting preferred.