Administrative Assistant II – Planning (Open Positions: 1)

Posted 4 weeks ago
City of Manchester, NH, Manchester, NH 03101, Openings : 1,
Apply Here Job Description :

Administrative Assistant II – Planning (Open Positions: 1)

Department: Planning
Job Status: Full-Time
Shift: 8:00 AM – 5:00 PM
Days Worked: Mon., Tue., Wed., Thu., Fri.
Hour Per Week: 40
Rate of Pay: Starting $17.67/hr – plus comprehensive benefits package
Status: Open until filled Apply Now

Grade 13

A Key component of this position is preparing agenda packages for the Zoning Board of Adjustment (ZBA) and transcribing meeting minutes.

General Statement of Duties

Performs a variety of general office clerical and administrative support duties for a Division Head within a municipal Department performs directly related work as required.

Examples of Essential Work

  • Performs confidential secretarial duties for a Division Head, including assuming direction or oversight over other Division personnel in distributing directives and monitoring programmatic activities
  • Prepares correspondences, reports, lists and other documents as instructed and requested by designated office personnel
  • Interprets and applies Departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines
  • Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports
  • Prepares special reports as requested
  • Copies, packages and distributes a variety of written materials as requested by other designated office personnel
  • Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments or City personnel
  • Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary
  • Processes accounts payable, accounts receivable and/or payroll as necessary
  • Screens visitors, telephone calls, faxes, mail and messages directed to office personnel
  • Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints
  • Requisitions supplies and materials for the department as requested
  • Opens and distributes mail throughout the Department
  • Oversees petty cash accounts
  • Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions and more.

Acceptable Experience and Training

  • Graduation from High School or possession of a GED, preferably supplemented by additional training in office management and
  • Considerable experience in general office operations or
  • Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

Required Special Qualifications

  • None.

Job Type: Full-time

Pay: From $17.67 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Day shift

Ability to Relocate:

  • Manchester, NH 03101: Relocate before starting work (Required)

Work Location: In person

Last Date For Apply: 2024-08-07 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here