Administrative Assistant I

Posted 2 weeks ago
The State of Oklahoma, Muskogee County, OK, Openings : 1,
Apply Here Job Description : Job Posting Title Administrative Assistant I Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC JDCC Job Posting End Date (Continuous if Blank) May 16, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $38,328.16 Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.
Typical Functions
  • Trains other staff
  • Assigns projects to staff as needed develops and places in operation special procedures.
  • Initiates correspondence requiring knowledge of agency or program procedures and policies.
  • Develops and maintains confidential or complex files.
  • Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
  • Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
  • May supervise subordinate staff.
  • Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
  • Coordinates activities with internal and external customers.
  • May establish educational and/or training programs.
  • Interviews callers, arranges appointments, and handles office details.
  • Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents reviews data and makes routine corrections.

Level Descriptor This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others.
Education and Experience Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.
Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English of business mathematics of modern office methods and procedures of the maintenance of complex records and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others to handle confidential work to interpret and handle routine matters in accordance with agency policy and to follow oral and written instructions. Additional Job Description Jess Dunn Correctional Center Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub . Last Date For Apply: 2024-08-04 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here