Administrative Assistant I

Posted 3 weeks ago
City of Rancho Cordova, CA, Rancho Cordova, CA, Openings : 1,
Apply Here Job Description :

THE POSITION

COME JOIN OUR TEAM!

Are you a diplomatic, organized, and adaptable Administrative Assistant seeking an exciting opportunity? Look no further! Were currently hiring a detail-oriented professional to join our dynamic team.

As an experienced Administrative Assistant I , youll play a pivotal role in supporting senior management and collaborating effectively within a team environment. Your expertise in researching, analyzing, and interpreting data will be instrumental in our day-to-day operations. From coordinating processes to managing complex schedules and Zoom meetings, your multitasking abilities will shine.

Were searching for someone with exceptional written and verbal communication skills who excels in providing top-notch customer service. Your knack for interpersonal relations and attentive listening will ensure smooth interactions with both internal colleagues and external stakeholders.

If youre a proactive individual with a keen eye for detail and the ability to make sound judgments, apply today! Join us and become part of a high-energy team with a strong work ethic, where youll thrive in a fast-paced environment and contribute to impactful projects. Dont miss this opportunity to showcase your skills as an articulate communicator and collaborate effectively with staff and the community.


APPLY TODAY! Take the next step in your career journey with the City of Rancho Cordova! *NOTE: Recruitment will close at first 100 applicants*

City employees enjoy a robust benefit plan for themselves and their families.
BENEFITS OF WORKING FOR THE CITY OF RANCHO CORDOVA
  • Choice of a generous monthly stipend for Medical/Dental/Vision or Cash in Lieu of Medical Insurance.
  • 13 paid holidays per year.
  • Universal Time Off (combined vacation and sick leave).
  • CalPERS Retirement.
  • Onsite fitness area &amp many more employee perks.
City employees also enjoy the knowledge that their work matters to the residents, visitors and businesses in our community. See what some of employees have to say about working for the City of Rancho Cordova, by watching this short video:
The City of Rancho Cordova is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties may include, but are not limited to the following:


  • Perform a wide variety of secretarial, clerical and administrative duties in support of the administration of a department, division or program.
  • Receive and respond to calls and visitors with tact and diplomacy research and respond to requests for sensitive information and assistance resolve citizen concerns and complaints. Acts as receptionist to cover the front counter or other departments, offices, or facilities within the organization as needed.
  • Utilize various computer applications and software packages develop, enter data, maintain and generate reports from a database or network system design, maintain, and utilize data to develop reports using spreadsheet software create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing software verify data for accuracy and completeness.
  • Interpret and apply City policies, procedures, and administrative directives, and communicate laws and regulations in response to inquiries or complaints refer inquiries as appropriate.
  • Participate in special projects as assigned collect and compile a variety of administrative and/or technical information prepare report of findings prepare mass mailings to City residents.
See the Job Description for a more complete list of Essential Duties and Responsibilities.

EMPLOYMENT STANDARDS &amp MINIMUM QUALIFICATIONS

Minimum Qualifications:
Any combination of education and experience that will provide the ability to perform the work and provide the performance results as stated in the Job Description is qualifying. A typical way to obtain the education and experience would be:

Education:

  • Equivalent to the completion of an Associates degree from an accredited college or university with course work in Public Administration, Business Administration, Communications, English, Computer Applications, or a closely related field.
Experience :
  • Two (2) years of progressively responsible administrative support experience.

Licensure or Certification:
  • Possession of a current valid California Class C drivers license and a satisfactory driving record as determined by the City.
***Must have intermediate level skills in typing/keyboarding utilizing Microsoft Word, Excel, PowerPoint, and Outlook. Candidates will be tested on their proficiency***

PHYSICAL WORKING CONDITIONS AND REQUIREMENTS

Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings speech and hearing to communicate in person and by telephone vision to read handwritten and printed materials and a computer screen strength and agility to lift and carry items weighing up to 20 pounds emotional and psychological capability to make frequent decisions, work alone, concentrate, or have frequent public and/or coworker contact. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.

FLSA – Non-exempt status


Equal Opportunity Employer

The City of Rancho Cordova complies with the letter and spirit of the Equal Employment Opportunity and Americans with Disabilities laws in its employment process. Please advise the Human Resources Department of any reasonable accommodation you need in order to participate in the City’s application process.

HumanResources@CityofRanchoCordova.org


NON-EXEMPT EMPLOYEE BENEFIT SUMMARY CALPERS Retirement Tier 1: Employees hired prior to December 31, 2012, and Classic Members hired subsequently with less than a six month break in service, are provided 2.7% at 55 retirement formula. City employees pay the full 8% of their base pay toward this retirement benefit.
Tier 2: Due to the Public Employees Pension Reform Act of 2013 (Assembly Bill 340), new MISC members hired after January 1, 2013, or Classic Members with a break in service of more than 6 months, are eligible for the 2% @ 62 CalPERS retirement formula and are required to pay a 7.75% contribution toward the PERS benefit. (Note: the employee contribution will change as the cost of the benefit changes, since the employee is required to pay half the normal cost.)
1959 Survivor Benefit (Indexed Level)
The 1959 Survivor Benefit provides a monthly allowance to eligible survivors of members who die while actively employed. The monthly benefit payable to survivors in the Indexed Level increases by 2% each year. Benefit amounts as 2024 are $804, $1,608 and $2,413 for 1, 2, or 3 eligible survivors.

457 and 401(a) Deferred Compensation Plan
  • City will contribute $23.08 per pay period into the 457 Deferred Compensation Plan on behalf of the employee.
  • City will match up to 3% of the base salary for employees who participate in the 457 plan. City match is placed in a 401(a) plan. There is no vesting period.
  • Employees may also voluntarily participate in the 401(a) defined contribution retirement program however, election must be made upon hire and is irrevocable during employment with the city.
Health Insurance (medical, dental and vision) – The City offers a cafeteria plan, which includes a monthly medical stipend the employee may apply toward premiums for medical, dental and vision.
  • $2,156 Family benefit level
  • $1,807 Employee+1 benefit level
  • $1,062 Employee only benefit level
Cash-in-lieu – If your total health, vision and/or dental premium costs are lower than $300, you may receive the difference as cash in lieu up to a total of $300. If you do not need to purchase medical, dental or vision benefits from the City, you are eligible for a total of $300 cash in lieu per month.
Medical Benefits


Retiree Health – CalPERS plans made available and retiree medical contribution offered toward the cost of the plan. In 2024, the retiree medical contribution is $157.00 per month. The retiree medical contribution will continue to increase until it is equal to the minimum contribution required by CalPERS for the employer to pay on behalf of an employee.
Dental – Delta Dental PPO
  • Deductibles $50 per person each calendar year
  • Maximums $1,500 – $2,500 per person each calendar year
  • Preventative services – 100% covered
  • Basic services – 80% covered
  • Major services – 50% covered
  • Waiting Period(s) – None
Vision – Vision Service Plan (VSP) Flexible Spending Account (FSA)
  • Medical FSA for the plan year is $3,200 (maximum)
  • Dependent Care FSA for the plan year is $5,000 (maximum)
Universal Time Off (UTO) – vacation and sick leave combined

Universal Time Off Cash Out – Employees may cash out up to 80 hours in fiscal year 23/24.

Bereavement Leave – On the date of hire, employees are entitled to 24 hours of Bereavement Leave per event due to the death of a member of an employees immediate family.
Holidays – 13 Holidays per year.
Winter Break – Reviewed by the City Manager each year. Life Insurance – $50,000 life insurance policy
  • Life price per $1,000 $0.109
  • AD&ampD price per $1,000 $0.205
Long Term Disability
  • LTD price per $100 $0.0145
  • 60% of earnings up to $7,500
  • 90 day benefit waiting period
Social Security – No
Employees do not pay into and earn credit toward future benefits in Social Security, since the City offers an IRS qualifying retirement plan. Medicare benefits, however, will not be affected.

Employee Assistant Plan (EAP) – Available to employee and immediate family. Includes concierge, financial and legal services.
Wellness Program – On-site fitness room, shower and lockers and ping pong tables available for employee use.
Tuition Reimbursement – Up to $2,500 per fiscal year.
Training and Development – Available and encouraged for each employee.
Updated January 2024 Last Date For Apply: 2024-07-30 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here