Administrative Assistant I – Aviation Department

Over 48 million passengers traveled through Phoenix Sky Harbor International Airport in 2023, one of the busiest airports in the country in the nations 5th largest city. Sky Harbor is the largest of three airports in the Phoenix Airport System (Phoenix Sky Harbor, Deer Valley, and Goodyear airports) which is operated by the City of Phoenix Aviation Department and has an economic impact of $38 billion annually.

The Aviation Department is seeking two experienced administrative professionals to serve as Administrative Assistant Is in the following roles:

Facilities and Services Division:

Supporting the Sustainability and Asset Management teams which are critical to the continued success of the Aviation Department and its long-standing commitment to sustainability and livability for the Phoenix metro area. The successful candidate will provide the administrative and organizational support necessary to achieve ambitious sustainability and asset management goals and objectives in support of the Aviation Departments strategic plan. This position may supervise other support staff. The culture in Facilities and Services is team-focused and collaborative, qualities essential to success in the dynamic, and fast-paced environment of the airport industry. Come join our team and make a difference!

Public Safety and Security Division:

Supporting the Public Safety and Security Division which focuses on the prevention of and protection from events that could endanger the safety and security of the public from significant danger, injury, or property damage. Areas of responsibility include the Airport Command Center, Safety Team, and Badging Office. All team members will participate in an airport emergency preparedness culture with an understanding that the operation is available to the public 24/7, 365 days a year. The successful candidate will have exceptional time-management and organizational skills as well as a willingness to collaborate and build relationships with internal and external customers as well as airport stakeholders.

Essential functions of these positions include, and are not limited to:

• Managing section meetings and calendars (scheduling, agendas, minutes).
• Managing administrative support functions such as hiring processes, travel requests, and document control.
• Drafting policies, procedures, processes, and other documents and reports.
• Accurately entering data into and generating reports from various software and resources.
• Contract invoice processing and budget tracking.
• Tracking, analyzing, and reporting on key performance indicators and other benchmarks.
• Updating internal and external website pages and related materials.
• Supporting development of capital project business cases.
• Coordinating and tracking staff training and other requirements and processes.
• Supporting purchasing and supply functions for the section.
• Communicating effectively verbally and in writing, including preparing narrative reports, briefing sheets, PowerPoints, spreadsheets, and other documents.

• Proficient analytical skills and attention to detail.
• Proficient communication skills (verbal, written, and presentation).
• Proficient organizational skills used in coordinating a variety of assignments.
• Proficient critical thinking skills with a solutions-based focus and ability to make informed and effective recommendations.
• Proficient interpersonal skills with the ability to effectively interact and collaborate with all levels and foster trusting relationships.
• Ability to work in a team environment or independently as needed.
• Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.).

Pay Range: $23.74 to $44.77 per hour.

Hiring Range: $23.74 to $35.08 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelors degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• The following list is not all inclusive but are TSA general factors for disqualification of employment for working at Phoenix Sky Harbor International Airport. Other factors will be assessed that may also lead to disqualification. Qualified candidates should consider these factors when applying. Aviation Employment Disqualifiers.
For information regarding pre-screening and driving positions,
• .

The minimum qualifications listed above, plus:

• Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.).
• Experience managing administrative support functions.
• Experience working with SAP, SRM, Unifier, and Concur.
• Experience hosting / supporting virtual and in person meetings.
• Experience effectively prioritizing competing priorities in a fast-paced work environment.
• Experience providing support to, and calendaring for, Management / Senior Level Executives.
• Supervisory experience in a team environment.

Recruitment closes March 15, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

Admin Asst I, JC:06030, ID# 53569, 03/06/2024, USM, GO, Benefits: 007

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.